Portfolio Coordinator, Strategy & Investment, Data & Digital

Join Te Whatu Ora at a key time of change where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive and people-centred health system. This is mahi that will improve the health and wellbeing of everyone in Aotearoa, and we've got an opportunity for you to be part of it.

Te whiwhinga mahi | The Opportunity

Our Strategy & Investment team plays a vital role in shaping our Te Whatu Ora strategies for Data and Digital. We work closely with our partners to create and maintain our strategy and roadmaps, ensuring that our priorities are met, and the vision comes to life.

Our focus is on providing leadership, managing services, and overseeing architecture to align with our strategic goals. Additionally, we're excited to lead Strategic Partnership Management. This involves fostering partnerships with industry providers, managing relationships with national partners like Microsoft, AWS, and Spark, and handling Data and Digital Contract Management alongside Procurement. Our team develops and maintains frameworks, agreements, and roadmaps to keep everything running smoothly.

Mōu | About you

As our Portfolio Coordinator, you will play a vital role in helping us manage our integrated investment portfolio. Your tasks will involve supporting various governance forums to make informed decisions, ensuring smooth coordination of delivery oversight, and fostering strong stakeholder engagement.

In this role, you will get to track important activities, create documents and presentations, provide valuable assistance to our Portfolio Managers, and help keep our meetings on track. Your contribution will be essential to maintaining high standards and achieving our portfolio management goals.

Preference will be given to applications of significantly affected Kaimahi through the change process.

Ngā pūkenga me ngā wheako | Skills and experience

• Hands on experience working in a portfolio structure in large scale, complex environments, in an Information Technology coordination role, including:
• Budgeting, bookkeeping and/or financial reporting
• Drafting portfolio documentation
• Managing the scheduling and coordination of portfolio management and governance activities
• Responsiveness to ad-hoc requests for activities or information from a range of stakeholders. This will span being able to filter and redirect requests, through to gathering information and providing responses.
• Facilitating reporting and management processes for both the overall portfolio and the sub-portfolios.
• Taking responsibility for the provision of portfolio support.
• Creating and maintaining portfolio records, reports, presentations, and proposals, through proactive coordination and input from across stakeholders.
• Capturing and maintaining high level portfolio processes and practices to ensure organisational knowledge is maintained.
• Providing advice on the available standards, procedures, methods, tools, and techniques.
• Ensuring all work reflects responsibilities to the priority of equity and meeting Treaty of Waitangi obligations

Ka kawea e koe | You will bring:

• A commitment to being a good Te Tiriti partner in all your actions. This includes an understanding of the significance of and obligations under Te Tiriti o Waitangi, and the ability to apply Te Tiriti principles in a meaningful way in this role
• Competency with te ao Māori, tikanga, and te reo Māori or a commitment to starting your journey and taking ownership of your learning and growth

Ko te mahi e tika ana mō te ao hurihuri nei | Work that suits today's ever-changing world

Te Whatu Ora supports flexible and hybrid working for our kaimahi. In roles that don't require an in-person element, we encourage you to ‘work from where you are.' We want our national teams to be made up of diverse people from across the motu, just like our health system.

Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai |Our commitment to equity, diversity and inclusion

Our name, Te Whatu Ora, means ‘the weaving of wellness'. Whatu is the combining together of people, resources, organisations, thoughts and actions for the betterment and wellbeing of all. Whatu is also a direct reference to the pupil of the eye, and the vision required of the new entity and system.

At Te Whatu Ora we acknowledge and respect our people's diversity and spiritual needs, ensuring a safe workplace that is a whānau orientated and supportive environment. We are working towards a system that better meets the complex demands of a growing population, addresses the persistent inequalities experienced by Māori and ensures greater access, experience and outcomes for those traditionally not well served by the system – Māori, Pacific and Disabled People.

Tō tūranga i roto i Te Whatu Ora | Your place in Te Whatu Ora

When you join us, you become part of transforming the health system. This is a once in a life-time change, that will touch the lives of everyone in Aotearoa, and future generations. We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter.

We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Me pēhea te tuku tono | How to apply

To view the position description and/or apply for the role (by submitting your cover letter and CV), please click “APPLY NOW.” For tracking and reporting purposes, all applications must be submitted through our online career portal. If you have any questions about the role, please feel free to contact Jayme at careers@health.govt.nz

Preference will be given to applications of significantly affected Kaimahi through the change process.