Office Services Workflow Coordinator

Company Description

Williams Lea, by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—especially within legal, financial, and professional services industries.

We’re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it’s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we’re the behind-the-scenes team making everything run smoothly.

Job Description

Pay : $

Position Summary - Mon-Fri : 9am-6pm

The Office Services Workflow Coordinator is a member of the on-site Williams Lea Tag team delivering exceptional customer service at our client locations. Responsibilities include workflow coordination in one or more of the following areas : mail distribution, copy services, intake, and other general office services duties as needed.

Job Duties

• denotes an “essential function”)
• Coordinate workflow within the team, prioritizing jobs and delegating duties to associates.
• Assist the team in completing large jobs large numbers of reprographics requests, or high volumes of incoming / outgoing mail packages
• Ensure team provides outstanding service to the client while building strong customer relationships.
• Immediately escalate any operational problems or issues to Lead, Supervisor or Manager.
• Produce required reports on schedule.
• Provide job intake services as prescribed by the manager.
• Read, interpret and understand all print request emails and forms.
• Communicate with manager and client on job or deadline issues.
• Direct Quality Assurance process to maintain efficient workflow and assure client satisfaction.
• Monitor workflow to ensure jobs are completed efficiently, accurately and within deadlines.
• Assess incoming requests selecting the best equipment and resources for successful completion, and load copiers with paper and toner as needed.
• Make sure that team is following standard operating procedures at all times.
• Train new employees on policies and procedures.
• Handle sensitive and / or confidential documents and information.
• Maintain all logs and reporting documentation as required.
• Additional duties as required by client and manager, including but not limited to set-up conference rooms including audio / visual equipment, furniture configuration, fax and messenger services, and food / beverages as needed; assist with reception coverage, including managing multiple phone lines and visitor check-in

Qualifications

Additional Information

All your information will be kept confidential according to EEO guidelines.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic / civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.

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All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.