Wine Program Administrative Assistant

Wine Program Administrative Assistant

The Wine Program Administrative Assistant (Wine Admin) supports the operations of the wine program at Amelia Gene's outside of service hours. This role is designed to enhance the efficiency, profitability, and preparation of the wine program by focusing on administrative tasks, cost tracking, inventory maintenance, and staff education support. The Wine Admin responsibilities are fulfilled by our Wine Steward / Sommelier during non-service hours, focusing on administrative tasks that support the success of the wine program. During guest-facing hours, the same individual resumes their primary role leading wine service, sales, and hospitality on the floor while under management by the General Manager.

Primary Responsibilities :

Wine List & POS Management

• Maintain and update printed and digital wine menus to reflect current inventory, vintages, and pricing
• Ensure POS system (OnePOS) and internal documents are aligned with wine program offerings
• Coordinate with GM and leadership to publish menu updates in a timely manner

Inventory & Cost Controls

Staff Education & Training Materials

Program Development & Support

Qualifications : Foundational knowledge of wine, with preference for WSET Level 2 or equivalent experience. Proficiency in spreadsheet management (Google Sheets or Excel) and general comfort with POS systems. Highly organized with strong attention to detail and a proactive work style. Ability to lift and move up to 40 pounds and work in cellar conditions (approx. 55F). Clear written and verbal communication skills. Alignment with Amelia Gene's core values and hospitality standards.

Working Conditions : This is an administrative, non-tipped position intended for off-floor hours. Work will primarily be conducted during daytime hours when the restaurant is closed to the public. Schedule is flexible but will follow operational needs, particularly around inventory and menu changes. The role is designed to complement the service-based responsibilities of the Wine Steward, with a different hourly pay structure reflecting the nature of the administrative work.