Talent.com
Office Administrator
Office AdministratorWabtec • Milwaukee, WI, United States
Office Administrator

Office Administrator

Wabtec • Milwaukee, WI, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

  • What You Will Do :

The Office Administrator will work cooperatively with all staff in expediting the general flow of work pertaining to the office and program, including reception, general office / clerical duties, and administrative projects.

The Office Administrator will provide administrative support to the State Director and supervise three (3) Office Coordinators across the state. They will be communicating, coordinating and ensuring consistency across multiple area offices.

Responsibilities include but are not limited to :

  • Provide oversight of area offices and office coordinators
  • Manage day to day operations of an office site
  • Executive level communication that is applicable statewide
  • Coordinating and managing multiple projects
  • Participating in development of state procedures, and investigating and identifying resources
  • Ensuring office functions are conducted efficiently and accurately
  • Overseeing the use of office equipment and supplies
  • Maintaining office records and files
  • Assisting program managers and directors in completion of administrative tasks
  • Acting as Local Help Desk contact for Directors, Program Managers, and state personnel, fielding IT-related questions
  • Assists with office budget
  • Work Environment and Office Hours :
  • This position is fully onsite and is based out of the Dungarvin Milwaukee office. This is a full-time, non-exempt position, with typical hours Monday through Friday 8am-5pm. Minimal overnight travel may be expected (approximately twice per year). Schedule must be flexible to accommodate administrative and program deadlines.

  • Driving Requirement :
  • This is a limited driving position, defined as one that requires an employee to drive a motor vehicle as a part of their Dungarvin work, but the position does not require, or allow, the employee to drive motor vehicles owned or leased by Dungarvin, or to transport persons served in any motor vehicle, including the employee’s own vehicle.

    Qualifications : Qualifications

  • What Makes You a Great Fit :
  • Must be at least 18 years of age
  • High school diploma or GED certificate is required
  • At least 2 years related administrative experience (experience in an office setting strongly preferred)
  • One (1) year of supervisory experience is required
  • Experience providing administrative support to manager- or director-level team members
  • Ability to organize and prioritize multiple projects
  • Ability to collaborate with multiple departments and organizational levels throughout the organization
  • Advanced knowledge of Microsoft Word, Excel, Outlook, and SharePoint
  • Be able to professionally communicate both verbally and in writing
  • Valid driver's license with acceptable driving record
  • Reliable vehicle with current auto liability insurance
  • A successful background clearance is required as part of the onboarding / employment process
  • Additional Information

    At Dungarvin, diversity and inclusion are a part of what makes our organization strong. Together, we can continue to work towards an inclusive culture that supports our employees and persons served. Dungarvin is an affirmative action and equal opportunity employer.

    1 / 27

    [job_alerts.create_a_job]

    Office Administrator • Milwaukee, WI, United States

    [internal_linking.similar_jobs]
    Office Administrator

    Office Administrator

    Conserva Irrigation • Milwaukee, WI, US
    [job_card.full_time] +1
    Conserva Office Administrator And Customer Support Expert.Full-Time or Part-Time, M-F, Flexible Hybrid Work Model (option to start remote) Come join the team that is redefining the irrigation indus...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Reception / Office Administrator

    Reception / Office Administrator

    Putzmeister • Sturtevant, WI, US
    [job_card.full_time]
    When you join our team, you're not just taking a job — you're becoming part of a global legacy that builds the future, one pour at a time. The Reception / Office Administrator plays a vi...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Administrator

    Administrator

    Everstory Partners • Milwaukee, WI, US
    [job_card.full_time]
    At Everstory Partners, our mission is to create supportive spaces where individuals and families can find solace, meaning, and hope in the midst of loss. At the heart of our mission is a deep unders...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Local Contract Cardiovascular Operating Room Technologist

    Local Contract Cardiovascular Operating Room Technologist

    Host Healthcare • Pleasant Prairie, WI, US
    [job_card.full_time]
    Host Healthcare is seeking a local contract CVOR Technologist for a local contract job in Pleasant Prairie, Wisconsin.Job Description & Requirements. Pay package is based on 8 hour shifts and 40...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel CT Tech - $3064 / Week

    Travel CT Tech - $3064 / Week

    Pulse Healthcare Services • Pleasant Prairie, WI, US
    [job_card.full_time]
    Pulse Healthcare Services is seeking an experienced CT Tech for an exciting Travel Allied job in Pleasant Prairie, WI.Shift : 3x12 hr nights Start Date : 02 / 09 / 2026 Duration : 13 weeks Pay : $3064 / We...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Remote Finance Director - AI Trainer ($50-$60 / hour)

    Remote Finance Director - AI Trainer ($50-$60 / hour)

    Data Annotation • Menomonee Falls, Wisconsin
    [filters.remote]
    [job_card.full_time] +1
    We are looking for a finance professional to join our team to train AI models.You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Branch Office Administrator

    Branch Office Administrator

    Edward Jones • Brookfield, WI, US
    [job_card.full_time]
    [show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Surgical Tech - First Assist - $2335.6 / Week

    Travel Surgical Tech - First Assist - $2335.6 / Week

    FlexCare • Pleasant Prairie, WI, US
    [job_card.full_time]
    FlexCare is seeking an experienced Surgical Tech - First Assist for an exciting Travel Allied job in Pleasant Prairie, WI. Shift : 5x8 hr days Start Date : ASAP Duration : 13 weeks Pay : $2335.Level III...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Services Rep - Mailroom Operations

    Office Services Rep - Mailroom Operations

    SKYGEN • Menomonee Falls, WI, United States
    [job_card.full_time]
    Important things YOU should know : .Onsite position at our Menomonee Falls, WI Office.Schedule Option 1 : 7 : 30am - 4 : 00pm Mon - Thurs & Sat (off every Fri). Schedule Option 2 : 7 : 30am - 4 : 00pm Mon - F...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Office Administrator

    Office Administrator

    VirtualVocations • Milwaukee, Wisconsin, United States
    [job_card.full_time]
    A company is looking for an Office Administrator to ensure the smooth operation of the CEO's office and administration.Key Responsibilities : Manage critical correspondence by reviewing and escala...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Branch Office Administrator

    Branch Office Administrator

    Wisconsin Staffing • Brookfield, WI, US
    [job_card.full_time]
    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field as...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Accountant

    Accountant

    Parker Plastics, Inc. • Pleasant Prairie, WI, US
    [job_card.full_time]
    PPI”) is a privately-owned manufacturer of plastic bottles and containers.Founded in 1989, PPI has four manufacturing plants located in Sand Springs, OK, Pleasant Prairie, WI, Hagerstown, MD,...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Payroll Administrator

    Payroll Administrator

    Regal Holdings • Milwaukee, WI, US
    [job_card.temporary]
    Regal Holdings is a fourth generation led, family-owned company based in the US Midwest for over 100 years.We produce and sell the best cookware products in the business and we’re always look...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Support Administrator (Office and Administrative Support)

    Support Administrator (Office and Administrative Support)

    CJ’s Tire & Automotive • Milwaukee, WI, US
    [job_card.full_time]
    We are seeking a reliable and detail-oriented.The successful candidate will assist in day-to-day operations, ensure smooth office functioning, and support internal teams through accurate administra...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Senior Subcontracts Administrator

    Senior Subcontracts Administrator

    Leonardo DRS • Menomonee Falls, WI, United States
    [job_card.full_time]
    The Leonardo DRS Naval Power Systems business is a trusted provider of innovative naval gas and hybrid power systems, control technology and support solutions for the U. Navy and navies around the w...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Executive Director - Nursing Home Administrator at LindenGrove Menomonee Falls

    Executive Director - Nursing Home Administrator at LindenGrove Menomonee Falls

    Illuminus • Menomonee Falls, WI, US
    [job_card.full_time]
    LindenGrove Menomonee Falls, an Illuminus Community, is looking for an Executive Director.We offer short-term rehabilitation and long-term skilled nursing care to older adults.Our campus is conveni...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Administrator

    Office Administrator

    The Goddard School • Brookfield, WI, US
    [job_card.full_time]
    Are you a high-energy, caring professional with Early Childhood experience? Do you thrive in a fast-paced environment where relationships, organization, and teamwork matter? If so, we would love to...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Office Assistant

    Office Assistant

    Capstone on Campus Management LLC • Milwaukee, WI, US
    [job_card.full_time]
    Assistant Director of Operations.The Marq at Marquette University in Milwaukee, WI.Position not eligible for benefits.Capstone On-Campus Management (COCM), with headquarters in Birmingham, Alabama,...[show_more]
    [last_updated.last_updated_30] • [promoted]