ReceptionistDevelopment Assistant

Full-time

Description

As the Receptionist / Development Assistant you will be the first point of contact for our organization. You will welcome guests and greet people who visit the business coordinate front-desk activities including distributing correspondence and redirecting phone calls. You will also assist the Development department with administrative activities including data entry and correspondence with donors.

Key Responsibilities :

Greet assist visitors to the WINGS Main Office and maintain front door security.

Answer screen and forward incoming phone calls.

Ensure reception conference rooms and general office areas are tidy and presentable.

Pick up / Receive sort and distribute daily mail / deliveries.

Maintain inventory of supplies on site and place orders as required.

Perform other clerical receptionist duties including but not limited to ordering name badges and business cards as requested.

Management of security protocols at WINGS Main Office including scheduling and performing safety drills.

Data entry of donations and preparation of donation acknowledgement letters and other correspondence.

Ensure all appeals and other special mailings are completed in a timely manner.

Schedule and attend department meetings and schedule outside meetings as needed.

Order and maintain stock of Marketing giveaway items for events and WINGS-branded apparel.

Assist with preparation of events including activities leading up to the event and assisting the day of the event.

Requirements

Two years of full-time office experience required.

High school diploma preferably with courses in business required.

Proficiency in usage of Microsoft Office Suite including Excel Word and Outlook.

Commitment to diversity equity and inclusion.

Exceptional customer service skills.

Excellent interpersonal organizational verbal and written communication skills.

Self-starter : must be proactive and highly resourceful with the capacity to work independently.

Self-motivated; after being trained must be able to work with little direction.

Highly organized : able to balance multiple tasks and priorities in a changing environment.

Attention to detail ensuring all work is error-free and professional in appearance.

Ability to be a strong team player; successfully interacting with varied personalities and temperaments.

Full-time Benefits : 403b Retirement Plan

403b Employer Match

Dental Insurance

Medical Insurance

Health Savings Account

Paid Time Off

Vision Insurance

EAP

Salary Description

18.00-22.00

Key Skills

Multi-line Phone Systems,Customer Service,Computer Skills,QuickBooks,Medical office experience,Office Experience,10 Key Calculator,Dental Office Experience,Front Desk,Administrative Experience,Medical Receptionist,Phone Etiquette

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 18 - 22