Office Manager

Job Description

Job Description

Salary : $25~$30 / Hour

Job Title : Office Manager

Department : Management

Reports To : Head of Corporate Services

Location : Vienna, Virginia

FLSA Status : Non-Exempt

Employment Type : Full-time

Experience Level : Mid-level (35 years)

Position Summary

The Office Manager manages daily office operations and provides essential administrative and accounting support to ensure organizational effectiveness. The Office Manager also supports executives and teams with scheduling, travel logistics, and expense administration.

Duties / Responsibilities

• Oversee daily office operations to maintain a clean, organized, and efficient workplace.
• Manage office supply, snack, and beverage inventory, including purchasing and vendor cost management.
• Serve as the first point of contact for visitors, deliveries, and office inquiries.
• Perform front-desk and receptionist duties, including greeting visitors, handling deliveries, answering phone calls, and directing inquiries appropriately.
• Coordinate office equipment maintenance and manage vendor repair requests.
• Oversee access cards, parking passes, lease administration, and office maintenance coordination.
• Negotiate and manage service contracts (cleaning, maintenance, IT support, etc.).
• Support executives with calendar coordination, meeting scheduling, and domestic / international travel arrangements.
• Prepare and maintain all travel-related documentation, including itineraries, confirmation details, and required forms.
• Prepare, maintain, and organize all travel-related documentation, including itineraries, confirmations, approval forms, and vendor communications.
• Manage employee travel expenses, including receipt collection, cost categorization, corporate card reconciliation, and post-travel reimbursement processing.
• Maintain organized records of vendor invoices, purchasing activities, office-related expenses, travel documentation, and accounting files.
• Support onboarding logistics and provide basic payroll assistance.
• Support document management including digital filing, shared-drive organization, and ongoing maintenance of administrative documentation.

Basic Qualifications

Preferred Qualifications