Development Coordinator

Company Description

The New World Symphony (NWS) is a laboratory for generating new ideas about the way music is taught, presented, and experienced. Under the direction of Artistic Director Stéphane Denève, its unique fellowship program trains music school graduates for leadership roles in the field of classical music. Artistic excellence, connection to audiences, engaging communities and entrepreneurial activities are pillars of the experiential curriculum. NWS pursues its work in New World Center (NWC), a Frank Gehry-designed campus that is uniquely suited to embrace the digital future, for education and artistic expression.

Job Description

POSITION SUMMARY:

The Development Coordinator provides high-level administrative and strategic support to the Senior Vice President for Development (SVPD) and the Development department. This role combines executive support with key functions in fundraising operations, budgeting, and prospect research. This role will ensure the SVPD operates efficiently while also supporting frontline fundraisers in managing portfolios, moves management, and donor cultivation strategies. Additionally, this role will help foster a positive and collaborative team culture and assist with the implementation of the department’s annual operational plan. By coordinating departmental priorities, monitoring progress toward revenue targets, and supporting meaningful donor engagement, this position plays a vital role in advancing the organization’s fundraising goals.

DUTIES AND RESPONSIBILITIES:

Support for the Senior Vice President for Development

• Provide administrative support to the SVPD, including scheduling, inbox management, drafting correspondence, preparation of materials, filing of expense reports, prioritization of tasks, and follow-up on action items
• Serve as a liaison between the SVPD and internal/external stakeholders, ensuring timely communication and follow-through
• Provide administrative support for quarterly meetings of the Development Committee of the Board of Trustees and the preceding preparatory discussions with the Committee Chair, including scheduling, drafting of agendas, distribution of meeting materials to Committee members, and taking and distributing meeting minutes
• Provide administrative support for biweekly Development department meetings, including drafting and distributing agendas
• Anticipate the SVPD’s needs with foresight and discretion, ensuring they are always prepared and supported

Development Operations & Fundraising Support

• Coordinate and facilitate moves management meetings, tracking action steps and ensuring timely follow-up by frontline fundraisers
• Oversee expense budget tracking and reporting for the Development department; assist with forecasting, reconciliations, and financial monitoring
• Assist in the implementation of the department’s annual operational plan, tracking progress and ensuring accountability

Prospect Research

• Conduct proactive and responsive research to identify and qualify prospective donors to support NWS’s fundraising strategies
• Prepare in-depth, concise prospect and donor profiles for internal distribution and circulation to the Board of Trustees
• Compile thumbnail profiles of expected attendees for all cultivation and stewardship events
• Ensure timely entry, accuracy, and integrity of prospect and donor research within CRM
• Oversee budgeting and management of paid research tools

Other Responsibilities

• Handle special projects and assignments as directed by the SVPD
• Attend performances, donor cultivation events, and community activities as a representative of NWS
• Maintain a high level of professionalism, discretion, and confidentiality in all aspects of the role
• Perform other job-related duties as assigned

Qualifications

EDUCATION AND EXPERIENCE:

• Bachelor’s degree and a minimum of two years of experience in development, nonprofit administration, or related field; an equivalent combination may be considered
• Prior experience providing direct support to a senior staff member strongly preferred
• Experience with fundraising operations, donor databases/CRM systems, and prospect research tools. Knowledge of Tessitura, ArtsVision, iWave, and LexisNexis is an advantage
• Experience in budgeting, financial tracking, development operations, and/or office management is an advantage

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong organizational skills with the ability to manage multiple priorities, deadlines, and projects in a fast-paced environment
• Excellent written and verbal communication skills, with strong attention to detail and the ability to draft professional correspondence
• Discretion, sound judgment, and ability to handle confidential information with the highest level of professionalism
• Strong analytical and research skills, with the ability to synthesize complex information into clear and actionable insights
• Collaborative, team-oriented approach, with the ability to build strong relationships across departments and with external stakeholders
• Initiative, problem-solving ability, and adaptability to evolving organizational needs
• Proficient in Microsoft Office applications
• Knowledge of classical music is an advantage
• Passion for the mission of the New World Symphony and commitment to its values of community, respect, excellence, accountability, and trust

PHYSICAL REQUIREMENTS:

• Ability to work a flexible schedule, including evenings and weekends

Additional Information

BENEFITS: NWS offers an excellent benefits package to eligible employees including medical, dental, vision, long and short-term disability, life and AD&D, 401(k), generous paid time off and comprehensive flexible work arrangements program.

EEO STATEMENT: The New World Symphony is an equal opportunity employer. The New World Symphony prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, veteran status, genetics, disability status or any other characteristic protected by federal, state or local laws. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.