Administrative Assistant

Administrative Assistant

Provide assistance to supervisors in the administration of departmental programs or activities. Direct daily office operations pertaining to departmental programs and procedures. Relieve supervisors of routine and some non-routine administrative duties. Exercise independent judgment in resolving issues or concerns related to departmental policies and procedures.

Essential functions :

• Researches, collects, and interprets data for the purpose of providing information to others, developing programs, making recommendations, and preparing materials. Evaluates programs, provides input in the decision-making process, and administers new policies and programs.
• Maintains highly confidential files and records. Tracks data, compiles information. Interprets policy / procedures and transmits decisions and directives for the benefit of support staff, faculty and student assistants.
• Maintains calendars, organizes meetings, coordinates special events and travel arrangements, and composes correspondence. Updates computer databases and file systems. Utilizes software packages and computer applications to create spreadsheets and documents for the completion of projects.
• Monitors expense reconciliation, and purchases for the department. Researches products, vendors, and prices to properly appropriate funds for the purchase of equipment and supplies.
• Coordinates public relations activities for the purpose of responding to inquiries and complaints, furnishing information to the public, and providing explanations. Acts as a liaison between the department and the university community.
• Assigns, trains, supervises, and reviews the work of designated clerical support personnel and student assistants. This position will also work on an as needed basis with college departments and schools that are experiencing a heavy workload and need help meeting deadlines.

Required Qualifications :

18 months of education or training beyond high school and a minimum of 2 years experience in office / clerical procedures. Ability to coordinate programs, work in a fast-paced environment, and utilize new technology. Advanced computer skills including word processing, spreadsheet, and database software packages. Strong interpersonal, problem-solving and research skills.

Application Instructions : In order to be considered for this position, please complete the online application and attach your cover letter, resume and 3 references.

Compensation : The compensation for this position is commensurate with experience. This is a Union position with a salary Grade of 109. Salary determination is subject to the SBU Collective Bargaining Agreement.

Application Deadline : Review of applications will begin on November 10, 2025

FLSA Status (exempt / nonexempt) : United States of America (Non-Exempt) Union Affiliation (if applicable) : Staff Bargaining Unit