Business Operations Manager

Business Operations Manager

The Department of Earth Sciences is searching for an enthusiastic and motivated individual to supervise and manage all administrative support activities of the department. The Business Operations Manager oversees fiscal, HR, and student support services while providing critical assistance to the Department Head and faculty in their mission to provide outstanding educational and research opportunities to the students at Montana State University. Position Number 4M0417 Department Earth Sciences Division College of Letters & Science Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation Exempt from Collective Bargaining FTE 1.0 Benefits Eligible Eligible Salary $25.61 per hour Contract Type Classified Salary If other, please specify Recruitment Type Open Position Details General Statement The Department of Earth Sciences offers undergraduate majors in geography, geology, GIS / planning, paleontology, and snow science. Graduate students can pursue Master of Science and Doctor of Philosophy in Earth Sciences Programs. The Business Operations Manager provides high-level administrative and management support to the operation of the Earth Sciences Department. This includes serving as an assistant for the Department Head; providing fiscal oversight and budget management for all departmental funds, including monitoring expenditures, managing Pcard activity, performing analyses, providing budget projections, and reallocation of resources when necessary; coordinating events, supervising other staff in the office; and administering the day-to-day operations of the department.

Duties and Responsibilities

Assistant to the Department Head

• Works closely with the Department Head to facilitate overall operations.
• Provides departmental and program data and implements decisions.
• Researches and prepares data on budgetary and academic issues, such as course offerings, enrollments, and course loads to provide supporting documentation to manage curricula.

Fiscal Manager

Conference and Event Organizer

HR Liaison

Operations Manager

Required Qualifications Experience, Education, Knowledge & Skills

Bachelor's degree and progressively responsible business management experience or an equivalent combination of relevant education and / or experience. Demonstrated experience with budgeting, accounting, and human resources. Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines and exercising adaptability with a high degree of accuracy. Advanced proficiency in Microsoft Word and Excel, Outlook, and computer databases.

Preferred Qualifications Experience, Education, Knowledge & Skills

Knowledge of MSU procedures and policies or previous experience working in an academic department in a higher education setting. Demonstrated supervisory experience.

The Successful Candidate Will

Possess excellent written and verbal communication skills. Possess strong decision-making and problem-solving skills. Have the ability to interpret, implement, and communicate new policies and procedures. Have the ability to work independently with minimal supervision and as part of a team. Have the ability to establish and maintain productive and positive working relations with coworkers, faculty, students, supervisors, and the public. Have the ability to represent the Earth Sciences Department, College of Letters and Science, and MSU to others in a professional and courteous manner.

Position Special Requirements / Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and / or ability required. This position has supervisory duties? Yes Posting Detail Information Number of Vacancies 1 Desired Start Date Upon completion of a successful search. Position End Date (if temporary) Open Date Close Date Applications will be : Screening of applications will begin on November 6, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions This position is not eligible for sponsorship. EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.