Human Resources Representative

Human Resources Representative

For over 25 years, G&A Partners has been helping entrepreneurs grow their businesses, take better care of their employees, and enjoy a higher quality of life by providing proven HR solutions and technology. G&A Partners' client is currently seeking a Human Resources Representative to join its team in Houston, TX.

Responsibilities

Maintain strict confidentiality of sensitive employee information in accordance with company policies and applicable laws (i.e. data privacy).

Ensure secure access to personnel files and HR systems, limiting exposure to authorized personnel only.

Store physical files in locked cabinets, organized by employee ID, department, or other relevant criteria.

Respond to internal and external requests for information with discretion and in accordance with confidentiality policies.

Conducting internal audits of sensitive information such as beneficiary records, total compensation reports, and payroll-related salary figures.

Serves as primary administrator for payroll processing, salary and hourly payrolls in accordance with HR process.

Support HR with scanning, uploading, and categorizing documents into secure digital folders and managing confidential documentation and communications.

Maintain a clean, organized, and easily navigable filing system for both digital and physical records.

Essential functions (not limited to) :

• Archive inactive or terminated employee files according to retention schedules and legal guidelines.
• Develop and update file management procedures to improve efficiency and accessibility.
• Assists the GM, HR & Senior HR Generalist in building the department budget, HR and Training department cost reconciliation, such as the monthly budget review and quarterly business review.
• Compile internal materials for presentations.
• Prepares and distributes standard HR monthly and quarterly reports.
• Performs as System Administrator for all HR and Training systems to include but not limited to : applicant tracking, candidate engagement, time & attendance, performance management, onboarding, Human Resources Information System, and Learning Management System.
• Processes changes to HR records in the applicable system.
• Serves as a point of contact for staff concerns related to HR and Training administrative issues. Escalates to the system vendor as appropriate to ensure successful resolution.
• For administrative responsibilities serves as backup to the Senior HR Generalist.
• In support of the Training Lead, is responsible for administration of the learning management system, reporting, coordination of internal and external training activities, and support of monthly and quarterly budget reconciliation.
• Maintains all libraries contained in the applicant tracking system to include offer letter templates, job descriptions, pre-screen questions, and candidate correspondences.
• Maintains public HR information in Document Management System.
• Files and maintains physical and electronic records for HR and Training, which includes the acquisition, maintenance, and appropriate retention of those records. This includes all compliance documents. Follows company's retention guidelines and ensures all records are dispositioned accordingly. With particular attention to employee data supplied our PEO and other primary vendors.
• Assists employees as needed through benefits enrollment during new hire orientation, annual open enrollment, and other qualifying events.
• Supports coordination and execution of all logistics related to annual benefits open enrollment event(s).
• Facilitates interview scheduling, inclusive of contact with candidate to determine availability, and coordinating interview times and changes with interview team.
• Maintains data integrity in HR and Training systems for accuracy of reporting and produces regular and / or ad hoc reports as required.
• Compiles data and distributes HR and Training reports as appropriate.
• Manages administrative aspects of the performance management process, including the tracking and maintenance of documents and following up with appropriate parties as needed to ensure compliance.
• Assists with new hire on-boarding activities, including distribution of New Hire packets, scheduling orientation meetings, and acquiring, tracking, and maintaining on-boarding documentation.
• Assists in execution of all offboarding administrative activities.
• Communicates professionally with all levels of the organization.
• Monitors and acts as necessary, HR and Employee Rewards and Recognition email inboxes and takes appropriate action.
• Partners with Accounting to track and reconcile gift card inventory.
• Edits and updates presentation decks, as needed, for various meetings, including but not limited to : benefits open enrollment, safety meetings, and employee trainings.
• Maintains HR and Training department activity tracker.
• Manages outlook calendar invitations for HR and Training activities, including providing scheduling recommendations based on staff availability.
• Tracks and maintains information related to department vendors, purchase orders, and invoices, including physically or electronically routing documents for approval.
• Performs quarterly review of Professional Employer Organization (PEO) vendor deliverable tracker and recommends completion status for management review.

Qualifications

Equal Opportunity Employer Statement

G&A Partners as an Equal Opportunity Employer considers all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Our management team is dedicated to providing a work environment free of discrimination and harassment based on any of these characteristics. We are committed to this policy and achieving a diverse workforce with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.

Starting wage is The starting range represents the low and high end of the G&A Partners' range for this position. Actual wages will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. The range listed is just one component of G&A's total compensation package for employees. Other rewards may include commissions, annual bonuses, and program specific rewards. In addition, G&A Partners provides a variety of benefits to employees, including health, dental, vision, life insurance, short-term and long-term disability, flexible spending, ancillary benefits, retirement savings plan, paid holidays, and paid time off (PTO). Application close date is