Executive Assistant

Executive Assistant

We are seeking a detail-oriented Executive Assistant to provide high-level administrative and operational support to a leadership team. This role focuses on managing schedules, documentation, and communication while handling sensitive information with professionalism and discretion. Our client offers competitive pay, strong benefits, 4% 401k match, 100% company paid medical / dental / vision premiums and more!

Job Description The Tax Planning Assistant provides high-level administrative and operational support to the Tax Leadership Team, with a specific focus on administrative activities. This role ensures the smooth coordination of schedules, meetings, documentation, and communication. The ideal candidate is detail-oriented, proactive, and able to manage sensitive personal, financial, and tax-related information with the utmost confidentiality.

Responsibilities

• Manage leadership calendars and schedule tax-related meetings, reviews, and planning sessions, ensuring efficient use of time and resources.
• Prepare, organize, and maintain tax documentation, reports, presentations, and planning materials with accuracy and professionalism.
• Assist in coordinating inputs and follow-ups with internal teams, advisors, and external tax partners.
• Track important deadlines related to tax filings, planning cycles, and compliance items.
• Screen and prioritize incoming tax-related correspondence, emails, and inquiries, ensuring timely follow-up and clear communication.
• Coordinate and facilitate planning meetings, including preparing agendas, taking minutes, and managing action items to completion.
• Act as a liaison between leaders, tax advisors, internal partners, and external stakeholders, ensuring smooth information flow and maintaining positive relationships.
• Arrange travel, meetings, and logistics as needed.
• Anticipate needs and proactively support the leadership team, helping streamline decision-making and administrative workflows.
• Manage confidential and sensitive information with a high degree of discretion and compliance with company policies.
• Support special projects and ad-hoc requests tied to leadership initiatives.

Essential Skills

Additional Skills & Qualifications

Job Type & Location

This is a Permanent position based out of Lenexa, KS.

Pay and Benefits

The pay range for this position is $60000.00 - $75000.00 / yr. 100% paid benefits HSA Contribution

Workplace Type

This is a fully onsite position in Lenexa,KS.

Application Deadline

This position is anticipated to close on Dec 24, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.