Senior Payroll Tax Analyst

Job Description

As a Senior Payroll Tax Analyst, you will be responsible for payroll tax reporting, compliance, liabilities, and the filing of associated employment tax returns for multiple FEINS in multiple states. You will also ensure the integrity of employee wage and tax data reported on employees' Form W-2.

You will drive efficiencies through creative problem-solving and analysis as you work with large volumes of complex data to draw conclusions that identify process improvements and automations, improving accurate and timely tax payments and filings.

A Snapshot Of Your Responsibilities

• Ensure the accuracy, timeliness, and completeness of all monthly, quarterly, and annual tax filings, amendments, and reporting including employee W-2s and W-2c's
• Reconcile all tax and wage amounts for multiple legal entities monthly, quarterly, and annually between the payroll system and third-party tax service including reconciliation of W-2s to payroll tax reports and the quarterly 941 returns to W-2 totals. Research and correct any discrepancies
• Analyze payroll tax issues and provide recommendations for solutions relating, but not limited to employee mobility, reciprocal taxation, stock taxation and reporting, inpats and expats, employer-provided fringe benefits and local taxation
• Review and reconcile all daily tax and wage amounts submitted to third-party tax services and research any discrepancies and handle accordingly
• Perform monthly, quarterly, and annual reconciliations of gross earnings to taxable wages to validate accuracy of taxable wages
• Submit tax notices and facilitate resolutions in coordination with third-party tax vendors timely to avoid penalties and interest; research and determine the root cause, and work with the appropriate parties to take action to prevent future issues
• Provide excellent customer service in researching and responding to payroll tax-related inquiries from employees, agencies, and other internal / external parties
• Research all W-2 correction inquiries, complete and submit all W-2c's for review and approval, and distribute W-2c through appropriate channel
• Review all Workday tax updates and test accordingly, and communicate key changes to the Payroll team and HR as necessary
• Partner with the Payroll team to ensure state and local taxes are set up correctly for employees, particularly for employees who live and work in different states
• Maintain unemployment tax rates and communicate changes to third-party tax services
• Apply and register for new state SUI and withholding tax accounts for new locations, FEINS, as needed
• Prepare various tax returns and reporting not filed by third-party tax services, including other required government reporting
• Review third-party sick pay and ensure appropriate reporting
• Collaborate with the Manager to enhance, streamline, and document payroll tax processes
• Maintain knowledge of federal, state, and local tax regulations, including taxation of fringe benefits, by studying existing and new legislation and ensure compliance and advise management on needed actions

What You Will Need

Nice To Have, But Not A Dealbreaker

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

Pursuant to state and local pay disclosure requirements, the pay rate / range for this role, with final offer amount dependent on education, skills, experience, and location is $39.75-43.27 per hour. This role is also eligible for various benefits, including insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.