Payroll HR Specialist

Job Description

Job Description

Payroll / HR Specialist

Porter-Gaud School is an Episcopal, independent, coeducational day school with 1,650 students in Preschool through 12th Grade, spread throughout three campuses (includes two O'Quinn School locations). The school is currently seeking a full-time Payroll / HR Specialist to join our Business Office. Applications will be reviewed in early 2026.

The Payroll / HR Specialist reports to the Director of Human Resources and works closely with the Controller and O'Quinn location directors. This position has responsibility for capturing, processing, reporting, and distributing payroll for the school and affiliated entities as well as supporting the Human Resources Department with administrative functions. The Payroll / HR Specialist supports the mission of the School by maintaining a goal shared by both Human Resources and Accounting of 100% accuracy in payroll. The Payroll / HR Specialist will acquire expertise in the Paylocity payroll system.

Payroll Responsibilities (include but not limited to)

• Manage the generation of bi-weekly payrolls for 380+ permanent and seasonal employees, including the day-to-day accumulation, organization, and accurate entry of all related payroll information into Paylocity.
• Maintain dialogue with the payroll vendor on general payroll related changes and on specific payroll issues
• Maintain knowledge base of payroll law and regulations and be able to advise school administrators
• Assist with organization of HSA funds, FSA funds, and 403(b) funds for each payroll
• Assist faculty and staff with payroll related questions to include accounting with payroll reconciliation
• Assist with maintaining and distributing electronic and general files of payroll related documents
• Responsible for downloading Quarterly Payroll Reports and W-2's from payroll program and reconciling with Accounting department.
• Manage W-2 year-end process.
• Provide continuous improvement with internal payroll processes to ensure efficiency and accuracy
• Partner with Finance to reconcile and clear stale-dated checks in a timely manner.

Human Resources Responsibilities (include but not limited to)

Minimum Qualifications

Personal attributes would include :

Physical Requirements :

While performing the duties of this position, the employee is frequently required to sit,

communicate, reach and manipulate objects, tools, or controls. Minimum physical exertion is

required. Manual dexterity and coordination are required over 75% of the work period while

operating equipment such as a computer keyboard, mouse, phone, and similar machines. Work

primarily in a traditional climate-controlled office / building environment.

Salary : Commensurate with experience.

Porter-Gaud is a Christian community that seeks to love and serve faculty, staff, students, and families of all faith backgrounds. Therefore, all Porter-Gaud employees will honor the God-given dignity of each member of our community. They will display a continuous commitment to developing the attitudes, knowledge, and skills to engage in appropriate and effective communication with students, colleagues, and families from diverse backgrounds and perspectives. We desire candidates who will contribute to the school's efforts to continue creating a more inclusive and equitable community where all individuals can develop a sense of belonging.

Porter-Gaud School is committed to welcoming and supporting a diverse faculty and staff. The School welcomes applicants from all backgrounds as the School believes that best serves our students. In accordance with law, Porter-Gaud School is an equal opportunity employer and hires without discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, national origin, or disability.

Porter-Gaud School is committed to ensuring the safety and wellbeing of our students. We hold our employees to the highest possible standards. All employees are subject to extensive background check screenings and must sign our code of conduct. We strive to monitor employees while interacting with students. We take any inappropriate interactions between students and employees seriously and are committed to mandatory reporting standards as required by law. We will fully cooperate with authorities in any allegation or case of abuse.

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