Administrative Specialist

Administrative Specialist

Tennessee Department of State

Tennessee State Library and Archives Clinch River Regional Library

Mission : The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.

Supervisor : Regional Library Director

About the Clinch River Regional Library : The Clinch River Regional Library staff is a supportive and creative team that works together to improve public library services in Anderson, Campbell, Claiborne, Grainger, Jefferson, Morgan, Scott, Sevier, and Union counties. The regional headquarters is located in the charming town of Clinton, home of the Historic Downtown Clinton Antiques District, and 20 miles north of Knoxville. The Clinch River region offers access to state parks and lakes for outdoor activities as well as easy driving distance to plenty of restaurants, shopping, and other amenities. If you are looking for rewarding and challenging work, in a beautiful area of the state, apply for this position today.

Summary : An employee in this classification is responsible for keeping records of financial transactions for the regional library agency, maintaining statistics, and managing a variety of general office activities. The employee may be expected to attend meetings and training programs around the region, at the State Library and Archives in Nashville, or in other areas of the state.

Duties / Responsibilities :

• Maintains and reconciles regional budget expenditures.
• Completes paperwork for all purchases as required, including bidding, purchase requests, placing orders, and receiving.
• Initiates payment and verification of all invoices.
• Works with fiscal office to remain in balance for budget as necessary.
• Verifies all staff paperwork is completed properly and filed on time.
• Collects statistical data from local libraries and regional staff as required and inputs data into appropriate databases.
• Assists local libraries in completing all paperwork required by regional or State Library.
• Works with local library directors, local government fiscal officers, and State Data Coordinator to complete annual data collection correctly and promptly.
• Assists the Regional Director in the creation of various documentation for reporting to local libraries or boards and State Library staff.
• Answers and routes all incoming phone calls or visitors to the regional center.
• Distributes mail or packages as appropriate to regional staff.
• Maintains general office equipment in the regional center, such as the fax machine and copiers / printers.
• Responsible for initiating building repair requests.
• Responsible for maintaining vehicles assigned to the region.
• Maintains regional inventory for equipment and completes surplus procedures.
• Provides secretarial / clerical support for the Regional Library.
• Performs other duties as assigned.

Minimum Qualifications :

Education and Experience :

Knowledge and Abilities :

Physical Requirements :

Health Safety, and Collections Security

Salary : $43,008 annually plus the State of Tennessee benefits package