Contracts Administrative Assistant

A bit about us :

Join a mission-driven organization that provides essential services across California, supporting communities through a variety of impactful programs.

This role offers the opportunity to contribute to a collaborative team focused on compliance, contract management, and operational excellence.

Ideal for someone who thrives in a detail-oriented environment and is passionate about supporting organizational integrity and service delivery.

Why join us?

Resume builder

Mission-driven work

Team collaboration

Process exposure

Full-time hours

Job Details

Job Details :

We are seeking a highly organized, detail-oriented, and proactive Consulting Contracts Administrative Assistant with a strong background in the healthcare industry. This role involves a variety of tasks, including preparing and distributing contract documents, reviewing correspondence, maintaining contract files, preparing reports, drafting contracts or agreements, scheduling meetings, and coordinating with various departments. The successful candidate will have a keen eye for accuracy and a deep understanding of contracting and agreement procedures in the healthcare sector. This role will be pivotal in maintaining efficiency and organization within our dynamic team.

Responsibilities :

1. Prepare and distribute contract documents meticulously and accurately.

2. Review incoming and outgoing correspondence, ensuring all information is correct and complete.

3. Maintain and organize physical and electronic contract files.

4. Prepare comprehensive reports for both prime and subcontract files.

5. Draft contracts or agreements, ensuring all necessary details are included.

6. Verify that all documentation is proper and complete.

7. Initiate documents to amend agreements as required.

8. Coordinate and schedule meetings with relevant parties.

9. Obtain necessary documents for contract preparation.

10. Explain contracting and agreement procedures to all relevant parties.

11. Prepare statistical reports and correspondence.

12. Organize and draft terminations when necessary.

13. Research previous agreements, leases, current procedures, and regulations.

14. Maintain electronic databases to ensure easy access to information.

15. Assist in the renewal contract process for service line agreements.

16. Develop metadata spreadsheet and cross-check current trackers with contracts system entries.

17. Assist with filing vehicle and property accident claims.

Qualifications :

1. A minimum of 2 years of experience in a similar role within the healthcare industry.

2. Proven experience in preparing and distributing contract documents.

3. Excellent organizational and multitasking skills.

4. Strong communication skills, both written and verbal.

5. Proficient in Microsoft Office Suite and other relevant software.

6. Exceptional attention to detail and a high level of accuracy.

7. Ability to work under pressure and meet tight deadlines.

8. Knowledge of contracting and agreement procedures in the healthcare sector.

9. Ability to handle sensitive and confidential information with discretion.

10. Proactive and able to work independently as well as part of a team.

11. Bachelor's degree in Business Administration or related field is preferred.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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