Executive Assistant

divh2Southeast. Always the Right Career Direction/h2pThe Executive Assistants primary responsibility is to provide support to the Associate Dean of the division. He/she provides back-up support to the chairs and faculty of academic departments within ACOM. The Executive Assistant serves as the first point of contact for the Alabama College of Osteopathic Medicine interacting with a wide variety of constituencies including college/hospital administrators, external agencies, corporate executives, attorneys, vendors, staff, faculty, students and visitors. He/she serves as a resource on office policies and procedures. Reporting directly to the Division Leader, the successful candidate will work independently, performing a wide range of complex and confidential administrative and clerical support duties./ph3Job Description/h3ulliServes as the principal administrative contact and liaison with all academic and administrative constituents of ACOM and with external constituents, such as external agencies, corporate executives, attorneys, vendors, staff, faculty, students, and visitors;/liliReviews, assesses, routes, answers, monitors and follows up actions on correspondence;/liliWorks regularly on multiple technical applications, including word processing, database management, spreadsheets, graphics, presentation software, electronic calendar, email and others;/liliManages complex calendars; arranges meetings, appointments and travel; answers and routes phone calls; mail and emails; and maintains physical and electronic records;/liliAssists with report writing and record keeping;/liliSupports the Associate Dean in the preparation and editing of Division reports and publications as needed;/liliPrepares travel arrangements as needed and processes reimbursement requests;/liliHandles routine purchasing requests and maintains inventory of supplies for the Division/liliSchedules and coordinates meetings and facilities, prepares meeting minutes, distributes minutes to appropriate individuals;/liliOrganizes major meetings including distributing materials, arranging for refreshments, preparing name tags and transcribing minutes;/liliPerforms routine administrative duties such as fax, copying, printing, filing etc.;/liliEnhances professional growth and development through participation in educational programs, current literature, in-service meetings and workshops;/liliMakes recommendations to the Associate Dean for improvements in office procedures/systems;/liliPerforms other duties as assigned by the Associate Dean./li/ulpstrongPosition Qualifications/strong/ppstrongRequired:/strong/pulliHigh school diploma or equivalency with 4+ years of related experience;/liliExcellent interpersonal, verbal, and communication skills;/liliStrong secretarial and administrative support skills, as well as advanced computer skills including knowledge of Microsoft Office;/liliDemonstrated experience providing complex administrative support in a high-profile environment with tact and diplomacy;/liliAbility to lift 25 lbs, with or without accommodation./li/ulpstrongPreferred:/strong/pulli2-4 years of college and a minimum of four years experience as an administrative assistant or secretary in a fast-paced office, with preference given to college, university and/or physician office environment; education level will be partially considered in lieu of experience;/liliStrong preference for an individual with strong writing skills and documents interest in improving the performance of the unit in the workplace by identifying and capitalizing on value-added opportunities;/liliSuperior organizational skills with an ability to work independently with strong attention to detail and an ability to interact diplomatically with a wide variety of constituents;/liliAbility to work effectively as a team;/liliDemonstrate initiative, strong customer service orientation and the ability to handle confidential information with discretion./li/ulh3Shift/h3pDay/ph3Shift Details/h3pFirst/ph3FTE/h3p1/ph3Type/h3pRegular/ph3Join One of Forbes 500 Best Mid-Sized Employers in America/h3h3Equal Employment Employer/h3pSoutheast Health is committed to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Southeast Health will provide reasonable accommodations for qualified individuals with disabilities./p/div