Administrative Assistant (Food and Beverage)

Job Title

Food & Beverage Administrative Assistant

Location : Omni Tempe Hotel at ASU

The Omni Tempe Hotel at ASU is located at the corner of University and Mill, amplifying Tempe's revitalized downtown area and bringing some of the largest conference and meeting space to the city. The hotel features 330 guest rooms, four dining outlets, a spacious pool deck, retail, and almost 36,000 square feet of indoor and outdoor meeting space along with expansive views of the ASU campus and the Tempe cityscape. We are building an amazing team that focuses on creating incredible guest experiences. Join us and be a part of something special!

Job Description

The Food & Beverage Administrative Assistant supports the Food & Beverage leadership team with essential administrative, organizational, and creative tasks that help the department operate smoothly. This role assists with scheduling, payroll support, menu and signage production, guest communication, and coordination with culinary and banquet teams. The ideal candidate is detail-oriented, efficient, and committed to delivering high-quality support that enhances the overall F&B operation at Omni Tempe Hotel at ASU.

Responsibilities

Assist design and layout of menus and promotional materials for all Food and Beverage Departments

Create all banquet labels and signage

Provide administrative support to the Food and Beverage Directors

Enter weekly F&B schedules into On Track

Submit weekly gratuity and provide support to payroll

Maintain up-to-date BEO books

Partner with culinary to create menu and allergen guides

Assist with procurement of menu items not available through our major vendors

On-board new F&B associates

Contact of all large party reservations between 13-30 guests in NHS and Lucero

This job description is not intended to be all-inclusive. The employer reserves the right to modify duties, responsibilities, and activities at any time, with or without notice, to meet evolving business and operational needs.

Qualifications

Previous experience in food and beverage, ideally in an upscale hotel environment.

Excellent communication and interpersonal skills, with a knack for engaging with a diverse range of guests.

Ability to work efficiently and calmly under pressure in a fast-paced environment.

Strong organizational and multitasking skills, with a keen eye for detail.

Current food handler's card and alcohol service certification as per local, state, or federal regulations.

High school diploma or equivalent; further education in hospitality or related field is a plus.

Must be able to lift, push, pull, place, and carry objects weighing up to 50lbs.

• This position is a full-time, on-site position with no work from home flexibility.

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of Omni Hotels & Resorts.

Omni Hotels & Resorts is an equal opportunity employer - vets / disability.