Program Coordinator, Neurology

SUMMARY

UTSW is seeking an experienced Program Coordinator to support the Clinical Trials team within the Department of Neurology. This role provides end-to-end administrative and financial support across both  pre-award  and  post-award  phases of clinical trial activity. The Program Coordinator will work closely with the research teams and external partners to ensure contracts, financial processes, and study documentation are managed accurately and timely execution of study-related tasks.

The Program Coordinator will also play a key role assisting with post-award activities, including issuing invoices and responding to invoice-related inquiries, tracking and monitoring accounts to ensure timely payments, and preparing financial forecast analysis for clinical trial studies. The role will also facilitate award closeouts, ensuring that all financial data is accurate, complete, and consistent with award terms. This role will also be responsible for reviewing and approving hospital charges through PeopleSoft Interdepartmental Request (IDR).

This position is integral to the successful administration of clinical trials and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a collaborative, fast-paced research environment,

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include :

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

EXPERIENCE AND EDUCATION

Required

Bachelor’s Degree In Business Administration, Health Care Administration, Education / Social Science, or related field

5 years Experience in appropriate field or

May consider additional years of experience in lieu of education.

JOB DUTIES

The candidate will be expected to perform the following job duties :

Pre-Award :

Assist with follow-up communications, including status inquiries related to contracts, approvals, and study start-up activities.

Post-Award :

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.