Talent.com
Accounts Receivable / Accounts Payable Specialist
Accounts Receivable / Accounts Payable SpecialistPavago • Syracuse, NY, US
Accounts Receivable / Accounts Payable Specialist

Accounts Receivable / Accounts Payable Specialist

Pavago • Syracuse, NY, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Accounts Receivable / Accounts Payable Specialist

Position Type : Full-Time, Remote

Working Hours : U.S. client business hours

About the Role : Our client is seeking an AR / AP Specialist to manage daily accounts receivable and accounts payable operations. This role ensures timely, accurate, and compliant transaction processing across vendors, customers, and internal accounting systems. The AR / AP Specialist is essential for maintaining smooth cash flow and financial integrity, handling everything from invoice entry to collections follow-up and reconciliation.

Responsibilities :

Accounts Payable (AP) :

  • Review 2050 vendor invoices per week for accuracy, coding, and approvals.
  • Enter invoices into accounting platforms (QuickBooks, NetSuite, Xero, SAP, or Oracle).
  • Schedule payments (ACH, wires, checks) in alignment with terms.
  • Reconcile vendor statements and resolve discrepancies.
  • Process employee reimbursements and credit card reconciliations.

Accounts Receivable (AR) :

  • Generate and send 30100 customer invoices weekly.
  • Post customer payments (ACH, wire, credit card, checks) into the AR system.
  • Maintain and monitor AR aging reports, flagging overdue balances.
  • Follow up with customers on overdue accounts, negotiate payment schedules, and escalate when necessary.
  • Record unearned revenue and adjust deferred revenue balances as needed.

    • Reconciliation & Reporting :

  • Reconcile AR and AP subledgers with the general ledger monthly.
  • Match cash disbursements and receipts to bank records.
  • Prepare weekly cash disbursement and collections reports.

    • Compliance & Controls :

  • Ensure vendor / customer data is properly documented (W-9s, contracts, terms).
  • Adhere to SOX and GAAP / IFRS standards.
  • Maintain audit-ready documentation of AP / AR cycles.

    • Collaboration :

  • Work with procurement on vendor set-up and terms.
  • Partner with sales teams to validate invoice data and resolve customer disputes.
  • Support month-end close with accruals and reconciliations.

    • What Makes You a Perfect Fit :

  • Highly detail-oriented with low tolerance for errors.
  • Strong communicator, comfortable working with both vendors and customers.
  • Organized and efficient in managing high transaction volumes.
  • Able to balance speed with accuracy and compliance.

    • Required Experience & Skills (Minimum) :

  • 2+ years of AR / AP or bookkeeping experience.
  • Proficiency in accounting systems (QuickBooks, NetSuite, SAP, or Xero).
  • Intermediate Excel / Google Sheets (VLOOKUP, pivot tables, reconciliation templates).
  • Familiarity with vendor / customer payment processes.

    • Ideal Experience & Skills :

  • Multi-currency AR / AP experience.
  • Industry exposure to SaaS, real estate, manufacturing, or professional services.
  • Experience in ERP migration or AP / AR automation software (Bill.com, Tipalti).
  • Understanding of GAAP / IFRS AP / AR treatments.

    • What Does a Typical Day Look Like?

  • Own transaction processing : Enter, code, and route vendor bills for approval; create and send customer invoices; post payments and disbursements accurately and on time.
  • Maintain ledger integrity : Reconcile AR / AP subledgers to the GL; match bank activity to recorded transactions; clear exceptions and resolve discrepancies quickly.
  • Safeguard compliance : Verify vendor and customer documentation (e.g., W-9s), apply correct terms and tax treatments, and maintain audit-ready records in line with GAAP / IFRS and internal controls.
  • Partner across functions : Coordinate with procurement on vendor setup and terms, with sales on invoice accuracy and disputes, and with accounting on accruals and close timelines.
  • Provide visibility : Keep aging schedules current, surface risks (delinquencies, disputed invoices), and deliver concise status updates and cash-movement reports to finance leadership.
  • Continuously improve : Identify bottlenecks, recommend automation (e.g., Bill.com / Tipalti, OCR), refine SOPs, and help shorten the month-end close.

    • Essence of the role : ensure cash in / cash out is processed accurately, on time, and fully documented, so leadership has clear visibility and the books close cleanly.

    Key Metrics for Success (KPIs) :

  • Invoices processed with
  • AP paid within agreed terms (net 30 / 45 / 60).
  • AR collection cycle within target DSO.
  • Reconciliations completed by month-end close deadlines.
  • 100% compliance with documentation and audit requirements.

    • Interview Process :

  • Initial Phone Screen
  • Video Interview with Pavago Recruiter
  • Practical Task (e.g., reconcile a sample AP ledger or generate AR aging report from dataset)
  • Client Interview
  • Offer & Background Verification
    • [job_alerts.create_a_job]

    Account Receivable Specialist • Syracuse, NY, US

    [internal_linking.related_jobs]
    Finance Provider Specialist

    Finance Provider Specialist

    Sentara Healthcare • Syracuse, NY, US
    [job_card.full_time]
    The Finance Provider Specialist analyzes, audits, reconciles, researches and reports to prepare payment adjustments to reduce medical claims expense in accordance with legal statutes, policy provis...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Accounts Payable Clerk

    Accounts Payable Clerk

    TradeJobsWorkForce • 13235 Syracuse, NY, US
    [job_card.full_time]
    Accounts Payable Clerk Job Duties : Completes payments and controls expenses by receiving, processing, verif...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Freelance Package Delivery Specialist (MINOA)

    Freelance Package Delivery Specialist (MINOA)

    United Parcel Service • MINOA, NY, United States
    [job_card.part_time] +1
    Deliver from the comfort of your own vehicle!.As a seasonal support driver (SSD), youll deliver packages to communities and businesses from your personal vehicle. This is a friendly, physically acti...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Personal Vehicle Parcel Delivery Specialist (TOWN OF TULLY)

    Personal Vehicle Parcel Delivery Specialist (TOWN OF TULLY)

    United Parcel Service Inc. • Tully, NY, United States
    [job_card.part_time] +1
    Deliver from the comfort of your own vehicle!.As a seasonal support driver (SSD), youll deliver packages to communities and businesses from your personal vehicle. This is a friendly, physically acti...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Technical Sales Specialist

    Technical Sales Specialist

    Genuine Parts Company • Syracuse, NY, US
    [job_card.full_time]
    Tools & Equipment Technical Sales Specialist.The Tools and Equipment Technical Sales Specialist is responsible for generating and increasing Tools and Equipment sales through NAPA stores and th...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Billing Specialist

    Billing Specialist

    Helio Health • Syracuse, NY, United States
    [job_card.full_time]
    To support the mission of Helio Health, Inc.The Billing Specialist will work.This position will work Monday through Friday, 8 : 00am to 4 : 30pm. In addition to Helio Health's comprehensive benefits pac...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Accounts Receivable Supervisor

    Accounts Receivable Supervisor

    Ensemble Health Partners • Syracuse, NY, US
    [job_card.full_time]
    Supervisor, Accounts Receivable.Ensemble Health Partners is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physic...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Senior Underwriting Specialist - Workers Comp and Commercial Liability - Hybrid - De Witt, NY

    Senior Underwriting Specialist - Workers Comp and Commercial Liability - Hybrid - De Witt, NY

    PMA Companies • De Witt, NY, United States
    [job_card.full_time]
    Senior Underwriting Specialist - Workers Comp and Commercial Liability - Hybrid.In this position, you will underwrite new and renewal business which includes solicitation, selection and pricing of ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Accounts Receivable Specialist

    Accounts Receivable Specialist

    Crescent Hotels & Resorts • Syracuse, NY, US
    [job_card.full_time]
    Reports To : Director of Finance.Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.Record department administration phone calls and inform the DOF of any potential conce...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    LOGISTICAL (SUPPLY) SPECIALIST

    LOGISTICAL (SUPPLY) SPECIALIST

    US Army • Syracuse, New York, United States
    [job_card.full_time] +1
    THIS POSITION REQUIRES AN ENLISTMENT IN THE U.As an Automated Logistical Specialist, similar to a laborer or freight mover, you’ll perform maintenance management and warehouse functions in order to...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Accounting Support Specialist

    Accounting Support Specialist

    AffiniPay • Syracuse, NY, US
    [job_card.full_time]
    We are looking for a tech-savvy individual with legal billing, bookkeeping, and / or accounting experience, along with strong relationship-building skills to help customers succeed as you will play a...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Claims Specialist - NY

    Claims Specialist - NY

    CorVel • Syracuse, NY, US
    [job_card.full_time]
    The Claims Specialist manages within company best practices lower-level, non-complex and non-problematic workers' compensation claims within delegated limited authority to best possible outcome, un...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Call Receiver

    Call Receiver

    Global Medical Response • Syracuse, NY, United States
    [job_card.full_time]
    This person assigns and routes transportation requests and can provide clear communication in all situations to ensure quality support and care to our customers. Understands and adequately implement...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Senior Accounts Receivable Analyst - International

    Senior Accounts Receivable Analyst - International

    Reddit • Syracuse, NY, US
    [job_card.full_time]
    Senior Accounts Receivable Analyst - International.We are currently looking for a well-rounded Senior Accounts Receivable Analyst to join the Reddit Finance & Accounting team.This role will focus o...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Consulting Services Account Specialist 3

    Consulting Services Account Specialist 3

    Red Hat • Syracuse, NY, US
    [job_card.full_time] +1
    Consulting Services Account Specialist 3.The Consulting Services Account Specialist 3 exercises sound judgment and works independently with minimal instruction to lead services sales efforts in the...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Accounts Payable Analytics Clerk

    Accounts Payable Analytics Clerk

    Kinney Drugs • East Syracuse, NY, United States
    [job_card.full_time]
    Responsible for assisting the Accounts Payable System Analyst providing department support and coordination of Accounts Payable Workflow System development and support (OnBase), vendor inquiries, I...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Account Specialist II

    Account Specialist II

    IIAN • Syracuse, NY, US
    [job_card.full_time]
    As a Senior Account Specialist for our Omaha office, you will be a contributing member of the US Commercial Risk team.Not only will you handle key processes and internal activities to deliver clien...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Accept Offers, Earn Dollars. Drive with the Spark Driver app.

    Accept Offers, Earn Dollars. Drive with the Spark Driver app.

    Spark Driver • McGraw, NY, United States
    [job_card.full_time]
    Want to be your own boss? With the Spark Driver™ app, you can make some extra cash by shopping and delivering for customers of Walmart and other local businesses. Available in more than 3,650 cities...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]