Administrative Assistant

Administrative Assistant

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities.

Job Summary : The Administrative Assistant supports and assists with general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.

Compensation : $19.00 hourly rate

Duties include, but are not limited to :

• Organizes and prepares correspondence relating to association business.
• Receives and responds to incoming calls from homeowners, Board members, and vendors. Follow through on various requests.
• Reviews invoices for completeness / accuracy of charges and prepares payable vouchers for the Manager's approval if not completed by the Telephone Operator.
• Processes and distributes incoming and outgoing mail for the office and the Associations.
• Prepares and assists community managers with monthly board packages and in-house mailings.
• Updates homeowner and association information in C3 and shared files.
• Relieves concierge / telephone operators on an as-needed basis.
• Keeps workspaces organized and maintained. Alerts the Office Manager of low supplies and assists in supply stocking and distribution.
• Processes print jobs, scanning, and faxing as general office support when needed.
• Files association documents for Community Managers. Arranges for the delivery and pick up of documents from storage when necessary.

The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change, or rescind the work of different assignment positions.

Other duties as assigned.

Requirements :

Knowledge and Skills :

Education and Experience :

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.