Human Resources Executive Assistant

• Executive Support
• Support daily operations for the CHRO and HTBP by proactively managing and prioritizing requests, communications and information flow enabling them to stay prepared and focused.
• Schedule and organize meetings, manage complex calendars, and oversee meeting logistics for CHRO and HTBP.
• Handle all administrative tasks such as HR contracts, invoices, expense reporting, and preparation of confidential information or documents as needed.
• Anticipate and support follow‑up actions stemming from CHRO and HTBP meetings and communications.
• Independently manage tasks and responsibilities, ensuring assignments are completed efficiently and accurately with minimal need for additional guidance or reminders.
• Proactively anticipate needs, taking ownership of follow-through on actions, and reliably closing the loop on outstanding items.
• Uphold the highest level of professionalism and discretion when dealing with sensitive information including, but not limited to, employee relations, compensation, and organizational changes.
• Operational, Program, and Project Support
• Prepare and assist in drafting Org-wide communications, working closely with other HR team members to brainstorm tone and messaging. Provide reliable back-up support for Org-wide employee communications and Athena (Cascade’s intranet) management to ensure timely and effective dissemination of information to employees.
• Prepare and assist in drafting thoughtful, concise, and compelling communications and meeting materials for the CHRO and HTBP. This includes, but is not limited to, creating agendas, developing PowerPoint presentations, and preparing follow-up documents to ensure meetings are well-organized and objectives are clearly communicated.
• Proactively support HR programmatic initiatives and systems for CHRO, HTBP, HR Business Partners, and Benefits and Operations Managers.
• Assist with general day-to-day operations of the HR team including planning team events and logistics.
• Offer feedback and suggestions as appropriate to drive continuous HR operational improvement.
• Expand knowledge base to support employees with HR-related questions and/or re-route inquiries as needed.
• Provides reliable back-up support for the Recruiting Coordinator, ensuring continuity in recruitment processes and assisting with related tasks as needed.

• Stakeholder Engagement
• Act as a professional point of contact between the CHRO and HTBP and internal leaders, employees, and external partners.
• Build strong relationships across the organization, especially with the other Executive Assistants, to facilitate strong communication and cross-functional alignment.
• Ensure timely and effective communication and coordination across the HR team.

• Additional Responsibilities
• Perform other duties as reasonably assigned to ensure the smooth operation and ongoing success of HR initiatives and team functions. These responsibilities may evolve based on organizational needs and priorities, requiring flexibility and a collaborative approach to support the CHRO, HTBP, and broader HR team.

• 5-10+ years of experience providing executive-level support, ideally to a CHRO or HR leadership team.
• Advanced proficiency in Microsoft Office applications (Excel, PowerPoint, Outlook, Teams), including creating executive-level PowerPoint presentations. Experience with SharePoint and Dynamics a plus.
• Meticulous attention to detail, with a commitment to maintaining data quality, integrity, and accuracy.
• Outstanding verbal, written, and interpersonal communication skills.
• Proven ability to handle sensitive information with the utmost discretion and confidentiality, demonstrating high ethical standards.
• Undergraduate degree in relevant field is preferred.
• Strong judgment and creative problem-solving abilities, especially when navigating ambiguity.
• Excellent time management and organizational skills with the ability to swiftly prioritize, multi-task and execute against timelines and competing priorities
• Ability to cultivate strong relationships and collaborate effectively with colleagues at all levels across the organization.
• Demonstrated enthusiasm for understanding business objectives, identifying solutions, and driving process improvements.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.