Assistant Controller

Carnegie Science is dedicated to scientific exploration to advance investigation, research, and discovery, and apply that knowledge for the improvement of humankind.

Position Summary :

The Assistant Controller participates as a senior member of the unit responsible for Carnegie's financial reporting and operations. Major functions include preparing monthly financial statements and related analytical reviews, providing guidance and support to divisional business officers and Central HQ colleagues. Conducts research and performs general ledger maintenance, account reconciliation, ensures the integrity of the general ledger by helping in the preparation and review of complex accounting applications and preparing complex journal entries such as reconciling custodian reports, and recording endowment investment activities.

Carnegie has complex accounting and financial reporting responsibilities, including a major endowment with significant alternative investments, substantial gifts in a variety of forms and purposes, partnering arrangements with other institutions, major federal and private grants, capital projects, decentralized operations and certain revenue producing activities.

Essential Duties :

• Prepare monthly financial statements and related analytical reviews. Assists with annual financial statement preparation including the treatment of complex transactions through footnotes and other reporting mechanisms, such as investments, property and equipment, partner contributions and employee benefit plans.
• Directly manages Central HQ accountants; indirectly provides support for the divisional business offices.
• Prepare and / or review accurate and timely journal entries related to effort reporting, indirect costs, fixed assets, capitalization of construction-in-progress, investments, receivables and health care charges.
• Serve as a resource for technical accounting issues
• Perform and support fund accounting activities, including fund-level reporting and an understanding of underlying fund structures.
• Assist the Controller in assessing the impact and planning for impending accounting standard changes.
• Develop detailed knowledge and understanding of Carnegie Science's general ledger and how it functions.
• Manage the monthly close and account reconciliation processes. Respond quickly and accurately to requests for information in the general ledger.
• Review and approve account payable transactions including travel expense reports.
• Develop detailed knowledge and understanding of Carnegie Science's general ledger and how it functions, manage account reconciliation process, respond quickly and accurately to requests for information in the general ledger.
• Primary liaison for various external reports including Forms 1099 and 990, various State information returns, Personal Property tax returns and census.
• Primary liaison during financial and single audits, manages PBC list, prepares supporting schedules, reviews submissions, and coordinates auditor requests.
• Represent the Finance office and the Controller as necessary.
• Other duties as assigned.

Minimum Qualifications :

Preferred Qualifications :

Knowledge / Skills / Abilities :

Carnegie Institution for Science is an equal employment opportunity employer. All applicants will receive consideration of employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or any other characteristic protected by applicable federal, state, or local laws.

Disability Accommodations :

If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Carnegie Recruiting at jobs@carnegiescience.edu.