Scheduler- Surgery Coordinator, First

Primary Location :

UofL Phys Outpatient - ULP - CMG

Address :

401 E. Chestnut StLouisville, KY 40202

Shift :

First Shift (United States of America)

Job Description Summary :

Performs clerical duties on the unit under the direction of the Charge Nurse & Unit Management Personnel. Applies proper and professional communication skills between personnel within the department and other departments in relationship to patient care. Presents a personable and professional attitude to physicians, patients, families, visitors, and co-workers in person and over the phone.

II.Essential Functions

• Demonstrates accurate and timely computer skills.
• Writes legibly and transcribes communication accurately.
• Presents a pleasant, courteous, effective manner with telephone conversations and interactions with others.
• Schedules all future surgeries for their unit.
• Schedule Off Site cases for Anesthesia.
• Collect all the case specific instructions form the case information request form
• Collect basic patient demographic information (e.g. name, address, city, state, zip code, and telephone number) and verifies information is correct in Cerner.
• Initiate correct patient encounter numbers.
• Understands conflict scheduling and takes the necessary steps to avoid errors.
• Confirm next day schedule with each office for accuracy, changes, cancellations, and additions.
• Ensure the physician has privileges prior to scheduling the procedure.
• Collect case specific information (e.g. chief complaint, type of service, date of appointment, name of ordering / referring physician).
• Maintains knowledge of fellows' and physicians' schedules, special needs and uses information to avoid scheduling conflicts.
• Notate special equipment and requests in the comments field to print on the schedule.
• Notify PAT of any time changes for the next day surgeries.
• Working with PAT to schedule appointments.
• Collects required unit data.
• Distributes un-dictated op notes lists
• Make out pre-ops on inpatients and records everything in Pre-op book and print labels
• Posting the final daily surgery schedule every day 5 : 00 to 5 : 30pm.
• Keeps work area clean and organized
• Orients new personnel in the scheduling office as needed.
• Performs other duties as assigned by Charge RN or Management.

III.University of Louisville Hospital Core Expectations

Collaboration & Teamwork : works cooperatively and collaboratively with others toward the accomplishment of shared goals.

Valuing Diversity : recognizing and embracing the unique talents and contributions of others.

Service Orientation : desire to serve and focus one's efforts on discovering and meeting the needs of internal and external customers.

Achieves Results : reflects a drive to achieve and outperform. Continuously looking for improvements. Accepts responsibility for actions and results.

Organizational Alignment : ability to align people, processes and organizational structure with UMC's strategic direction.

Developing Others : views people, their knowledge and capabilities as assets and provides opportunities that allow employees to continuously learn and develop.

Communication : practices attentive and active listening and can restate opinions of others; communicates messages in a way that has the desired effect.

Integrity : conducts business with honesty and professional ethics. Seeks to achieve results in the best interest of the organization. Models and reinforces ethical behavior in self and others.

Additional Responsibilities :

Skills, Knowledge or Abilities critical to this role :

Language Ability :

Reasoning Ability :

Computer Skills :

Job Description :

EDUCATION & TRAINING : High school graduate or GED required. Medical terminology preferred.

EXPERIENCE : Previous clerical / computer experience, Surgery Scheduling experience and medical terminology. Experience with Cerner software systems preferred.

LICENSE & CERTIFICATION : None

Additional Job Description :

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