Facilities & Administrative (F&A) Funds Manager

Facilities & Administrative (F&A) Funds Manager

The Facilities & Administrative (F&A) Funds Manager is a key member of the research and economic development fiscal management team. The primary role of the position is to ensure the compliant and strategic use of F&A recovery funds by providing oversight, guidance, and key analytics to support institutional planning and decision-making.

Position Number : 4M0147

Department : Research

Division : Office of Research and Economic Development

Appointment Type : Classified

Contract Term : Fiscal Year

FLSA : Non-Exempt

Union Affiliation : FOCUS-MFPE

FTE : 1.0

Benefits Eligible : Eligible

Salary : Salary starting at $25.48 hourly, commensurate with experience, education, and qualifications

The Facilities & Administrative (F&A) Funds Manager, reporting to the Senior Budget and Fiscal Director, will play a crucial role in the management, oversight, and compliance of F&A funds. This position promotes the responsible use of F&A resources by ensuring expenditures align with institutional policies, applicable regulations, and strategic priorities. The Manager will collaborate with departments, financial offices, and research administration to monitor fund activity, provide guidance on appropriate use, and support reporting, planning, and policy development related to F&A funds. Additionally, the Manager will deliver key financial and operational analytics to inform leadership decision-making and optimize strategic allocation.

Duties and Responsibilities :

• Provide guidance and training to departments on F&A usage, documentation requirements, and policy updates.
• Build and maintain collaborative relationships with research partners, administrative units, and campus stakeholders.
• Review and approve F&A expenditures and supporting documentation to ensure alignment with federal, state, and institutional policies.
• Maintain documentation and internal controls to support audit readiness, identify potential risks, and recommend process improvements.
• Monitor and authorize fund transfers and open or close accounts to support accurate fund management and alignment with research initiatives.
• Refine naming conventions for accounts and funds to improve clarity, consistency, and usability.
• Track and report on F&A expenditures to provide visibility into fund utilization and support decision-making.
• Contribute to budget planning related to F&A distributions, commitments, and projections.
• Analyze spending trends and provide recommendations for the strategic use of F&A resources.
• Assist in the development and refinement of policies governing the allocation and use of F&A funds.
• Other duties as assigned.

Required Qualifications Experience, Education, Knowledge & Skills :

Preferred Qualifications Experience, Education, Knowledge & Skills :

The Successful Candidate Will :

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and / or ability required.

This position has supervisory duties? No

Posting Detail Information :

Number of Vacancies : 1

Desired Start Date : Upon completion of a successful search

Position End Date (if temporary) : Open

Open Date : Screening of applications will begin on December 28, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

Close Date : Applications will be accepted until an adequate applicant pool has been established.

Special Instructions :

This position is not eligible for sponsorship.

EEO Statement : Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.