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Project Manager II / Project Manager III
Project Manager II / Project Manager IIIInsideHigherEd • Gainesville, Florida, United States
Project Manager II / Project Manager III

Project Manager II / Project Manager III

InsideHigherEd • Gainesville, Florida, United States
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Project Manager II / Project Manager III

Job No : 538066

Work Type : Full Time

Location : Main Campus (Gainesville, FL)

Categories : Communications / Public Relations / Marketing, Executive / Director / Management, Office / Administrative / Fiscal Support

Department : 32010100 - PH-COP DEAN'S OFFICE

Job Description

Classification Title :

Project Manager II / Project Manager III

Classification Minimum Requirements :

Level II : Master's degree in in an appropriate area; or a bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

Level III : Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree and four years of relevant experience; or an equivalent combination of education and experience.

Job Description :

The Project Manager II / Project Manager III leads and coordinates moderate to complex projects that support the College of Pharmacy strategic plan, strategic initiatives, and operational priorities. This role guides projects from initial concept through final implementation while ensuring alignment with college goals, business needs, and quality standards. The position develops work plans, timelines, resource needs, and status reports. It collaborates with internal and external partners, supports strategic planning and development efforts, and ensures that project outcomes strengthen college operations and advance long-term strategic objectives. The Project Manager II / Project Manager III also supervises dean's office administrative staff and fosters a high-performance team environment.

Duties include :

Project Planning and Scope Development

  • Develop comprehensive project scopes, goals, timelines, and milestones that support the College of Pharmacy strategic plan and initiatives.
  • Meet with stakeholders to clarify expectations, gather requirements, and define desired outcomes.
  • Translate stakeholder needs into detailed project plans with resources, action items, and measures of success.
  • Track and update project plans as priorities evolve to maintain alignment with college objectives.
  • Maintain accurate documentation to ensure visibility and accountability across projects.

Project Execution, Coordination, and Monitoring

  • Manage daily project operations to ensure timely completion of tasks and milestones.
  • Lead project meetings, coordinate responsibilities, and monitor progress.
  • Identify and resolve issues that may impact timelines, deliverables, or quality.
  • Ensure adherence to University and College of Pharmacy policies, procedures, and best practices.
  • Adjust plans as necessary to maintain project alignment with strategic goals.

    • Stakeholder Engagement and Strategic Alignment

  • Build and maintain effective relationships with internal and external stakeholders, including faculty, staff, and administrative partners.
  • Communicate project updates through progress reports, presentations, and briefings.
  • Serve as a central point of coordination to ensure alignment with College of Pharmacy strategic initiatives.
  • Incorporate stakeholder feedback to strengthen project direction and ensure shared ownership of outcomes.

    • Policy, Process, and Program Development

  • Lead the development and improvement of policies, procedures, and workflows that support operational efficiency and project success.
  • Identify opportunities to enhance consistency, compliance, and quality in project practices.
  • Develop tools, templates, and guidelines to support project management across the college.
  • Conduct post-project reviews to evaluate effectiveness and implement recommendations for future initiatives.

    • Supervision and Team Leadership

  • Supervise dean's office administrative staff
  • Assign work, monitor progress, and provide coaching to team members.
  • Participate in hiring, onboarding, and evaluation processes as appropriate.
  • Foster a collaborative, high-performance team environment that promotes problem-solving and accountability.
  • Ensure administrative team supports strategic plan tracking, accreditation reporting, and operational priorities.

    • Accreditation & Compliance Support

  • Support College of Pharmacy accreditation efforts by gathering, organizing, and submitting required documentation and data.
  • Track accreditation-related action items and deadlines.
  • Coordinate communication across units to ensure timely completion of accreditation requirements.
  • Maintain organized records for ongoing accreditation readiness and reporting needs.

    • Administrative and Support Duties

  • Assist with general administrative tasks to support smooth project operations.
  • Coordinate logistics for special projects, events, and meetings as assigned.
  • Complete other duties that support operational effectiveness and college priorities.

    • Expected Salary :

    Level II : $80,000-$100,000 commensurate with education and experience.

    Level III : $100,000-$125,000 commensurate with education and experience.

    Employment Benefits include :

    Health Insurance : UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.

    Retirement Options : Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.

    Leave : UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity / paternity leave, and leave payouts.

    To learn more visit : hr.ufl.edu / benefits

    Required Qualifications :

    Level II : Master's degree in in an appropriate area; or a bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

    Level III : Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree and four years of relevant experience; or an equivalent combination of education and experience.

    Preferred :

  • Experience in project management within higher education or a complex organizational environment.
  • Experience supporting strategic planning, accreditation processes, or organizational initiatives.
  • Experience supervising administrative staff or leading project teams.
  • Strong communication, analytical, and problem-solving skills.
  • Experience developing or updating policies, procedures, or operational processes.
  • Familiarity with project management tools and reporting systems.

    • Special Instructions to Applicants :

    To be considered, you must upload your cover letter, resume, and list of three professional references. This position posting will fill only one position with the classification determined during the recruitment process and based on the successful applicant's education and experience, as detailed above in the qualifications.

    Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

    Health Assessment Required :

    No

    Applications Close : 04 January 2026

    To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 538066

    Our Commitment :

    The University of Florida is an Equal Employment Opportunity Employer.

    Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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