Human Resource/Payroll Assistant

Americom Technology LLC is seeking a highly motivated individual to become part of our dynamic Human Resources team. You’ll be joining a close-knit office of approximately 35 talented professionals, backed by the strength of over 100 dedicated employees company-wide. For more than 40 years, Americom has earned a reputation for expertise, integrity, and responsiveness, making us the premier communications construction company in the Intermountain West.

Job Summary

The Human Resource/Payroll Assistant is responsible for the accurate and timely processing of payroll-related functions, maintaining regulatory compliance, and supporting internal and external reporting. This role also includes key administrative responsibilities in employee file management, DOT documentation, and benefit plan maintenance. The ideal candidate is detail-oriented, highly organized, and capable of managing confidential information with discretion.

Duties and Responsibilities

• Compile weekly overtime reports, run and verify payroll data, and prepare the payroll spreadsheet for upload to Paychex.
• Reconcile payroll records between Paychex and ComputerEase (ERP system).
• Submit certified payroll reports to appropriate government or compliance portals.
• Respond to payroll-related employee inquiries.
• Assist with payroll-related audits and reporting.
• Coordinate with managers and employees to resolve discrepancies in PTO/sick time between Paychex and ComputerEase.
• Maintain complete and accurate employee personnel files.
• Ensure proper record retention and archiving according to company policy and legal regulations.
• Assist in new hire onboarding, including collection of documentation and system data entry.
• Support offboarding processes.
• Maintain and manage 401(k) enrollment records.
• Manage life insurance enrollees list.
• Assist with benefits enrollment and changes.
• Prepare and submit required DOT documentation and maintain complete DOT files.
• Monitor expiration dates for employee DOT medical cards and licenses and run CDL queries to ensure compliance.
• Assist with VOE and other compliance-related documentation.
• Maintain and support the I-9 process.
• Assist with coordination and tracking of monthly random drug testing.
• Perform other duties and responsibilities as assigned, which may arise in the normal course of business.

Education and Requirements

• High school diploma or equivalent required; associate or bachelor’s degree in business administration, human resources, or related field preferred.
• Minimum of 2 years of payroll or HR administrative experience, preferably in the construction industry.
• Demonstrated ability to interact professionally and effectively with individuals from diverse backgrounds, fostering positive working relationships across all levels of the organization.
• Preference will be given to candidates with ComputerEase experience.
• Experience with Paychex (or similar payroll/accounting software) preferred.
• Working knowledge of DOT regulations.
• Strong attention to detail and accuracy in data entry and reporting.
• Ability to handle sensitive information confidentially.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Excel and Word.
• Strong written and verbal communication skills.

Working conditions

• Office-based
• This is a full-time position, with standard weekday hours.

Benefits

• Health (shared cost)
• Dental (shared cost)
• Vision (shared cost)
• 401k – with match
• Short-term disability
• Long-term disability
• Voluntary benefits Critical Illness Accident Cancer Gap Legal
• Voluntary Life
• Basic Life (company paid)
• EAP (company paid)
• PTO
• Holiday Pay

Americom’s Core Values

Drive to Innovate

Each Customer Counts

Lead from Any Seat

Trust Your Team

If you’re ready to bring your skills to a progressive, technology-driven, and growing company where teamwork is valued and every role makes a difference, we’d love to hear from you. Apply today and help us continue building the future of communications in the Intermountain West.

Americom Technology LLC is proud to be an Equal Employment Opportunity employer.