Sr. Paralegal & Risk Management Coordinator

SUMMARY :

Schafer Richardson, LLC (SR) has been recognized for planning, developing, and strengthening our communities through a full-service real estate experience since 1995. We provide quality investment, development, construction, leasing, and management services to its commercial and multifamily real estate portfolio.

The primary focus of the Sr. Paralegal & Risk Management Coordinator is to assist the in-house General Counsel and Legal Department as needed with real estate transactions, corporate record-keeping, lease administration, and other support duties. In addition, the Sr. Paralegal & Risk Management Coordinator will be responsible for overseeing the company’s risk management process in assessing and identifying risk and exposure to the company as well as ensure consistent processes.

Essential Duties and Responsibilities included below. Other duties may be assigned as needed.

REAL ESTATE TRANSACTIONS :

• Obtaining, preparing and / or filing various documents, certificates, statements, amendments, and forms; forming limited liability companies and other entities with secretary of state(s) and other governmental agencies.
• Maintaining corporate property lists; abstracting lease and loan agreements; tracking critical dates; and cataloging backlog of legal documents.
• Performing UCC and other searches; conducting legal research and obtaining documents from various governmental agencies.
• Preparing and tracking closing checklists and transactional documentation from letter of intent through completion of closing binders and organizing and maintaining legal documents and records.
• Coordinate and review title and survey, plats, settlement statements, estoppels / SNDAs and due diligence materials and participating in and attending closings.
• Assisting with various basic legal documents including lease agreements, amendments, listing agreements, access agreements and confidentiality agreements.
• Prepare drafts of lease agreements, purchase agreements, addendums, closing docs, and other commercial real estate and corporate contracts.
• Update reports at time of sales / acquisitions.
• Corporate recordkeeping including document and file management, preparation of written actions and corporate minutes, and maintaining accurate time records.
• Support internal departments as necessary (i.e., preparing tenant welcome letters, construction reminders).
• Oversee transactional due diligence activities including title and survey review.
• Maintain and execute critical timeline, circulate, and calendar.
• Prepare comprehensive closing checklists, file Electronic Certificate of Real Estate Value (eCRV) and coordinate internally and externally to achieve efficient closings.
• Review and prepare general correspondence as well as perform other clerical duties as necessary such as scheduling appointments, providing information to callers, managing incoming and outgoing mail.
• Review and research commercial real estate transactions and company policies, as needed.

RISK MANAGEMENT :

Knowledge, Skills and Other Abilities :

Experience / Education Requirements

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to remain in a stationary position, moving about the office to access file cabinets, varying office locations, office machines, constantly operating a computer and other office productivity machinery (i.e., computer, copy, fax, and printer). Occasionally positions self to work atop, under or traverse company rooms and or equipment. The person in this position frequently communicates with staff, vendors and customers and must be able to exchange and communicate accurate information in these situations. The employee must occasionally lift and / or move up to 15 pounds.

Travel May need to travel locally to attend closings