Project Coordinator

Summary

The Project Coordinator (PC) supports the Project Management team in executing and delivering structural steel projects efficiently and accurately. PCs serve as key facilitators of communication and documentation between the client, contractor, detailer, shop, and field. They ensure that information flows seamlessly across all project participants, supporting schedules, buyouts, RFIs, and document control. This role requires a proactive, detail-oriented professional who thrives in a fast-paced environment, manages multiple priorities, and communicates with clarity and urgency.

Responsibilities

Project Support & Coordination

• Work directly with assigned Project Managers to support all aspects of project execution from detailing through fabrication and erection.
• Serve as a central point of contact for the collection, organization, and distribution of project documents and correspondence.
• Maintain drawing logs and ensure that all subcontractors, detailers, and internal departments are working from the most current set of documents.
• Track and manage RFIs, both outgoing and incoming, and assist in logging, distributing, and following up to ensure timely resolution.
• Identify potential scope changes or extras and bring them to the attention of the PM and Change Request (CR) Manager.
• Assist PMs with writing and issuing purchase orders for buyout materials, such as anchor rods, bolts, bearings, and specialty items.

Communication & Coordination

• Support consistent and professional communication with clients, contractors, and subcontractors.
• Coordinate information flow between the PM, shop, field, and design teams to maintain project momentum.
• Ensure that all team members, including erectors, detailers, and connection engineers, have the information they need to meet schedule commitments.
• Communicate promptly and clearly when issues arise and escalate to the PM or management when needed.
• Maintain open, factual, and transparent communication with management regarding project status, risks, and priorities.

Shop & Field Support

• Assist the PM and shop team in ensuring drawings and details are released with sufficient lead time (ideally 8+ weeks before fabrication start).
• Help track fabrication and shipping schedules, confirming updates weekly with the PM, Shipping Manager, and Scheduling Manager.
• Support field coordination by facilitating timely responses to site issues and delivering updated information or materials as directed by the PM.

Document & Schedule Management

• Maintain organized digital records of all project correspondence, drawings, RFIs, and change documents.
• Assist in creating and updating internal project schedules based on input from PMs, detailers, and connection engineers.
• Track key project milestones and help the PM identify potential schedule risks or delays.
• Ensure subcontractors and internal departments receive updated documents and notifications of any changes.

Administrative & Reporting Support

• Assist with weekly reporting requirements, including detailing and drawing production updates.
• Help prepare project-related reports, spreadsheets, and presentations for management review.
• Maintain accuracy and consistency in all project files and logs, including drawing revisions, transmittals, and correspondence.
• Manage multiple projects simultaneously while prioritizing based on urgency and direction from the PM and Vice President, Projects.

Qualifications

Key Skills

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.