Office Manager

A bit about us :

We are currently seeking a dynamic and experienced Office Manager to join our team in the Construction industry. This is a unique opportunity to play a pivotal role in a fast-paced, challenging environment, where you will be responsible for overseeing all office operations, ensuring smooth workflow, and providing consultative support to the team. The ideal candidate will have extensive experience in managing office operations within the construction industry, including Accounts Receivable (A / R) duties and contract management. This position requires a minimum of 5+ years of experience.

Why join us?

• Career Advancement Opportunities

Job Details

Responsibilities :

1. Oversee and manage all office operations within the construction industry, ensuring efficiency and productivity.

2. Handle A / R duties, including invoicing, collections, and reporting.

3. Manage and negotiate contracts, ensuring compliance with all terms and conditions.

4. Provide consultative support to the team, offering guidance and advice on best practices and industry standards.

5. Develop and implement office policies and procedures, promoting a positive and productive work environment.

6. Coordinate with other departments to ensure seamless operations.

7. Handle administrative tasks as needed, including scheduling, correspondence, and record keeping.

8. Manage and maintain office equipment and supplies, ensuring all resources are available as needed.

9. Monitor office expenses and budget, making necessary adjustments to optimize cost-effectiveness.

10. Provide leadership and direction to office staff, fostering a team-oriented environment.

Qualifications :

1. Minimum of 5+ years of experience in office management.

2. Proven experience in A / R duties, including invoicing, collections, and reporting.

3. Extensive experience in contract management and negotiation.

4. Excellent leadership and team management skills.

5. Strong understanding of office management procedures and best practices within the construction industry.

6. Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively.

7. Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of the organization.

8. Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

9. Strong problem-solving skills, with the ability to think critically and make sound decisions.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.