Executive Administrative Assistant

Job Description

Job Title : Executive Administrative Assistant

Summary

The Executive Administrative Assistant provides comprehensive support to executive leaders, serving as a primary point of contact for internal and external stakeholders. This role requires strong organizational skills, discretion, and the ability to manage complex schedules, travel arrangements, communications, and confidential information in a fast-paced environment.

Duties and Responsibilities

• Manage executive calendars, emails, appointments, and resources.
• Prepare correspondence, reports, presentations, and meeting materials.
• Coordinate domestic and international travel, including flights, hotels, and ground transportation.
• Serve as liaison with other executives, employees, and external stakeholders.
• Organize and support team meetings, leadership reviews, and special events.
• Maintain office systems, data management, and filing processes.
• Prepare and reconcile expense reports and financial documents.
• Support executives with technology platforms (Outlook, PowerPoint, Excel, Teams, Concur, etc.).
• Handle confidential matters with discretion and professionalism.
• Complete ad hoc tasks and projects as assigned.

Qualifications and Requirements