Executive Administrative Assistant

Job Description

The Opportunity :

Saint Lukes is seeking an Executive Administrative Assistant to administratively support the Rehab Institute Leadership team. You will interact with both internal and external individuals within BJC Health System executives to departmental level personnel. This is an in person position.

To be successful in this role you will need to have a strong attention to detail excellent customer service skills and the ability to maintain a high level of confidentiality. Because you will have a diverse workload being able to manage several ongoing priorities with last minute requests will be very important. The ideal candidate for this position would have at least 2 years of executive administrative assistant experience will be highly flexible and demonstrate exceptional reliability and accountability.

The Work :

Manages calendars emails and task lists prioritizing significant matters as needed

Prepares and distributes agendas presentations minutes and reports for various meetings

Manages conference room calendars

Coordinates domestic travel and accommodations for leadership

Organizes onsite events for leadership Board members employees and outside organizations as needed

Prepares and submits expense reports on behalf of Directors

Aids clinical and non-clinical departments in the completion of various tasks and projects

Maintains digital and physical filing systems

Maintains office supply inventory

Aids in the organizational preparation for regulatory surveys such as Joint Commission

Collects and organizes mail and packages for the Vice President / Director

Why Saint Lukes

We believe in creating a collaborative environment while looking for innovative ways to improve. We offer competitive salaries and benefits packages to all eligible employees click here to find out more.

Benefits :

Health Vision and Dental

Leave of Absence PTO Extended Sick Leave and various Welfare plans

Flex and Health Savings Accounts

Tuition and Education Reimbursement

Various other voluntary benefits available

Retirement options

Clinical Advancement Program Shared Governance Unit Based Project Career Advancement

Job Requirements

Applicable Experience :

Less than 1 year

Job Details

Full Time

Day (United States of America)

The best place to get care. The best place to give care . Saint Lukes 12000 employees strive toward that vision every day. Our employees are proud to work for the only faith-based nonprofit locally owned health system in Kansas City. Joining Saint Lukes means joining a team of exceptional professionals who strive for excellence in patient care. Do the best work of your career within a highly diverse and inclusive workspace where all voices matter.

J oin the Kansas City regions premiere provider of health services. Equal Opportunity Employer.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Personal Assistant Experience,Microsoft Powerpoint,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar

Employment Type : Full-Time

Experience : years

Vacancy : 1