Accounts Payable Associate

Job description

At Universal Pure , we’re dedicated to giving people everywhere safe, fresh, and delicious food to eat and drink. We provide high-pressure processing (HPP), value-added services (VAS) and cold storage for our partners in the food industry. We are focused on safety and driven by service.

Benefits offered at Universal Pure :

Employer-sponsored medical, dental, vision and EAP

401(k) with company match

Paid vacation and holidays that start accruing your first week!

Multiple medical plans (PPO and HDHP)

Voluntary disability plans, accident insurance, critical illness, hospital indemnity, AD&D and Life insurance

A culture of people development and internal career growth

A culture of caring, collaboration and respect

Position Title : Accounts Payable Specialist

POSITION OVERVIEW

Under the supervision of the Controller this position coordinates and processes payroll by the accepted procedures developed by Universal Pure’s corporate leadership team with feedback and insights from the Controller. This role has a strong working relationship with the HR Representatives at each location.

Position Purpose :

The Accounts Payable Associate is responsible for ensuring that the company’s financial obligations to vendors and suppliers are met accurately and on time. The primary purpose of this role is to process, verify, and reconcile invoices, ensuring that all payments are made in accordance with company policies and procedures. This position plays a critical role in maintaining strong relationships with vendors and ensuring the smooth operation of the company’s financial processes by managing the outflow of funds.

Job requirements

Accounts Payable Clerk Job Responsibilities :

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

Reconciles processed work by verifying entries and comparing system reports to balances.

Charges expenses to accounts and cost centers by analyzing invoice / expense reports, recording entries.

Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.

Ensures credit is received for outstanding memos.

Issues stop-payments or purchase order amendments.

Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.

Maintains accounting ledgers by verifying and posting account transactions.

Verifies vendor accounts by reconciling monthly statements and related transactions.

Protects organization’s value by keeping information confidential.

Updates job knowledge by participating in educational opportunities.

Accomplishes accounting and organization mission by completing related results as needed.

Accounts Payable Clerk Qualifications / Skills :

Tracking budget expenses

Attention to detail

Thoroughness

Organization

Analyzing information

Accounting

Vendor relationships

PC proficiency

Data entry skills

General math skills

Education, Experience, and Licensing Requirements :

High school diploma, GED, or equivalent required

Bachelor’s degree in accounting, finance, or related field a plus

Previous accounts payable experience preferred

Working Conditions

Employees : Universal Pure facilities may process, pack and or store products containing allergenic food ingredients as referenced by FDA, occasional exposure may occur, inform your direct manager of any food allergies.

Office environment with a standard full-time office hour.  Occasional overtime may be required during busy periods, such as month-end or year-end financial close, or during audits.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Universal Pure Is an Equal Employment Opportunity Employer

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