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Administrative Assistant
Administrative AssistantWalker Property Services, LLC • Palm Beach Gardens, FL, US
Administrative Assistant

Administrative Assistant

Walker Property Services, LLC • Palm Beach Gardens, FL, US
[job_card.30_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

We’re seeking an experienced Administrative Assistant to join our growing team and contribute immediately! If you possess excellent multitasking abilities, strong business acumen, and a solid operational mindset, this could be the perfect opportunity for you. As a General Contracting Company serving many Fortune 500 clients and multiple in the Fortune Top 50, we offer a blend of stability and exciting growth potential. If you’re ready to hit the ground running, we want to hear from you!

Additional benefits include :

  • Competitive pay
  • Paid vacation
  • Health benefits
  • 401(k) matching
  • Referral bonuses

If you think you’re a good fit, please submit your resume and contact details.

Compensation : $17 - $21 hourly

Responsibilities :

  • Invoice Processing : Process invoices through internal databases and record on customer portals within 2 days of work completion. Update cash flow reports regularly.
  • Credit Card Records : Record and reconcile company credit card statements.
  • Job Costing : Track labor, materials, and expenses for job costing.
  • Assist with project documentation, including contracts, permits, and change orders.
  • Accounts Management : Manage accounts payable and receivable.
  • Procurement & Billing : Assist in the procurement of materials for jobs, invoice tenants, and collect rent.
  • Customer Support : Assist with customer updates, including managing photos and project details.
  • Travel Logistics : Help with employee travel arrangements, including flight bookings, car / truck reservations, lodging, and labor coordination.
  • Interdepartmental Support : Provide backup support to operations and client services teams as needed.
  • Licensing and Compliance : Help manage contractor licenses and subcontractor COI record keeping.
  • Filing System Maintenance : Refine and maintain the company’s filing system, ensuring proper organization and timely updates.
  • Quality Control : Monitor production KPIs and strive for continuous improvement in customer service quality.
  • Special Projects : Assist with special projects as assigned by the manager.

    • Qualifications :

  • QuickBooks experience preferred
  • Ability to exercise independent judgment and discretion.
  • Strong Microsoft Office skills (Excel, Word, PowerPoint, Outlook), including calendar management.
  • Previous administrative experience preferred (construction or related industry preferred).
  • Excellent oral and written communication skills.
  • Strong understanding of office management responsibilities, systems, and procedures.
  • Outstanding time management and multitasking abilities.
  • Keen attention to detail with strong problem-solving skills.
  • Professional, friendly, energetic demeanor.
  • Ability to work closely with management and external suppliers.
  • Initiative-driven, self-motivated, and proactive.
  • Update cash flow reports regularly.

    • About Company

    Founded in 2007, Walker Property Services, LLC is a highly specialized company in providing facility maintenance and self-performing projects to multiple Fortune 500 customers across the nation. We are confident in our ability to deliver exceptional service for your retail and commercial property needs.

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