Order Entry / Accounts Receivable Clerk

We are seeking a detail-oriented and bilingual (English / Spanish) Office Assistant to join our team. This long-term position offers a dynamic environment where you will support both general office operations and the accounts receivable (A / R) function. The ideal candidate will be organized, dependable, and able to multitask in a fast-paced setting.

Key Responsibilities :

Office Assistant Duties :

Answer multi-line phone systems, take messages, and transfer calls with professional etiquette.

Perform heavy data entry with speed and accuracy.

Copy, scan, save, and organize documents electronically and physically.

Route documents for internal signature and approval.

File and retrieve materials from drawers, cabinets, and boxes.

Maintain accurate records of filed and removed documents.

Assist with scheduling, document prep, and various administrative tasks.

Accounts Receivable (A / R) Duties :

Generate and send invoices accurately and on time.

Apply customer payments and resolve discrepancies.

Maintain accurate customer account documentation.

Follow up on past-due accounts.

Review and manage A / R aging reports.

Work closely with internal departments to resolve billing issues.

Support the A / R function during month-end close.

Qualifications :

High school diploma or equivalent (minimum)

Minimum of 2 years of relevant office or administrative experience.

• At least 1 year of direct experience in accounts receivable or billing support
• Strong data entry and organizational skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent written and verbal communication.
• Ability to multitask and prioritize in a deadline-driven environment.
• Comfortable working independently and as part of a team.
• Bilingual English and Spanish (required).