Front Desk/Admin

We are looking for a detail-oriented Front Desk/Admin to support daily office operations in Sunnyvale, California. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and excels in multitasking. The role involves managing administrative tasks, ensuring smooth communication, and maintaining organizational efficiency.

Responsibilities:

• Provide administrative support by managing schedules, organizing meetings, and coordinating communications.

• Answer inbound calls professionally and direct inquiries to the appropriate departments.

• Perform accurate data entry tasks to maintain and update company records.

• Handle receptionist duties, including welcoming visitors and ensuring they are directed appropriately.

• Assist in maintaining office supplies and inventory to ensure operational needs are met.

• Prepare and distribute correspondence, reports, and documentation as needed.

• Support other team members with administrative tasks to enhance productivity.

• Ensure compliance with company policies and procedures in all administrative activities.

• Collaborate with different departments to facilitate smooth workflow and communication.

• At least 1 year of experience in administrative support or a similar role.
• Proficiency in answering calls and managing detailed correspondence.
• Strong organizational skills with attention to detail and accuracy in data entry.
• Familiarity with receptionist duties, including greeting clients and managing visitor logs.
• Ability to multitask and prioritize tasks efficiently in a dynamic environment.
• Excellent verbal and written communication skills.
• Proficiency in office software and tools such as Microsoft Office Suite.
• A proactive and team-oriented mindset to support collaborative efforts.