Administrative Assistant to the Chair

Location : Main Campus - Homewood, AL

Job Type : Staff Full Time

Job Number : FY2600553

Division : Academic Affairs for Staff

Department : STA-Pharmacy Instruction

Opening Date : 12 / 19 / 2025

FLSA : Non-Exempt

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Description

TheAdministrative Assistant to theChair is a full-time position providing support to the chair and faculty in the Department of Pharmaceutical, Social and Administrative Sciences.

Job Duties

• Provides administrative assistance to the department chair with recording, typing and distributing minutes for department meetings, provides monthly budgetary reports of departmental supplies, travel and other expenses and other assigned duties.
• Receives students and other office guests in a friendly manner and directs them appropriately according to their needs or requests. Receives phone calls in a friendly and manner.
• Assures compliance to university accounting, personnel and data systems policies and procedures. Maintains confidential department, personnel and student files for the department chair.
• Maintains a departmental calendar for faculty / staff vacation and administrative leave.
• Coordinates catering and set-up of meetings and events. Serves as departmental contact person for reserving rooms for meetings and other non-curricular activities.
• Assist in the planning of the London elective course.
• Assist faculty in ordering lab and instructional supplies, processing reimbursement requests for departmental expenses related to professional activities, including registration, travel, lodging and meals and preparation of teaching materials and other documents for duplication as needed. Sorts, distributes and sends mail and packages as needed.
• Provides assistance to other departmental and school staff, and assumes needed responsibilities during absences as assigned by the department chair.
• Engages in staff development activities and programs as directed by the department chair as part of an ongoing process of staff professional development.
• Participate in examination proctoring.

Qualifications

Preferred Qualifications

We offer a complete benefits package to full-time employees including health care, dental, vision, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

To learn more details, visit our

01

Do you have either, a high school diploma or equivalent and minimum three (3) years of experience or a Bachelor's degree and one (1) year of experience?

02

Can you lift 15lbs or more?

Required Question