E-Discovery Coordinator

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking a eDiscovery Coordinator to support its client's Litigation Support Services (“LSS”) department. The candidate must possess experience working with litigation attorneys, paralegals, and business partners / vendors on matters involving eDiscovery and trial support. Allocation of time is 70% billable work for Firm clients and 30% non-billable work for operations, internal projects, administrative tasks, and professional development.

The position is a mixture of hybrid and in-office work.

Essential Functions & Job Responsibilities : Monitor emails sent to LSS mailbox to ensure timely responses and updates. Enter projects and tasks in project management software for Specialists and Project Managers. Administer network drives and define or update security for same. Administer document review platforms, virtual data rooms, FTP solutions, and other platforms. Assist Specialists and Project Managers with processing, loading, searching, and exporting data. Assist Specialists and Project Managers with QC deliverables, including processing, loading, searches, exports, analytics, and productions. Assist case teams with use of virtual data rooms, shared workspaces, and FTP solutions.

Assist case teams prepare for depositions, arbitrations, mediations, and trials. Procure new equipment and licenses and manage equipment and software license logging. Collaborate with team members and Vendors to document case-related information. Manage case closure work, including archiving data and documenting case closure actions. Collaborate with Records Department on physical evidence management and logging.

Submit transactional bills to Accounting & Billing Department for team members. Assist with former employee audits to deactivate accounts when an employee leaves. Assist with creating Access Control Lists and Uptime Metrics for ISO evidence. Assist with non-billable projects and documentation, including software rollouts and migrations. Identify and escalate issues and risks as appropriate to department and Firm leadership. Build and foster strong relationships with attorneys and professional staff. Enter time for billable and non-billable tasks on a daily basis.

Knowledge and Skills :

Experience with project management software Foundational understanding of Generative AI Strong skills in Microsoft Office Curiosity and intrigue to learn new technology and workflows Experience with Relativity or other document review platform a plus Knowledge of eDiscovery software preferred Experience with HighQ or other virtual data room platform a plus Experience with Opus 2 or other case management software a plus.

Education and Experience Requirements :

Minimum of 2 years of experience in eDiscovery Bachelor’s degree Industry- and job-related certifications including CEDS, RCA, PMP, or CIPP are a plus.

In addition to the essential functions outlined above : Individual in this position will provide additional assistance and support as directed by their supervisor. Individual in this position should be able to work flexible hours if a business need arises (i.e. trial preparation)