Executive Administrative Assistant

Administrative Assistant

We're a leader in the pet care industry, which means we're not only ahead in volume, profit and market share, but our associates dare to Stand Taller. We innovate new products, impart new agilities into existing processes, constantly advance pet nutrition, and always pay it forward in the form of service for our communities and families. Are you up for the dare?

This position is not eligible for Visa Sponsorship.

Position Summary : Don't expect a clock-in / clock-out culture. The best of administrative professionals think ahead of our needs. You're proactive-constantly lending a hand to what we need before we need it. You know all the ins and outs-many of the details most of us will never know. Nestl Purina is a place where you'll surround yourself with teams and projects that are making history in pet care. We're leaning on you for those details that make an immeasurable difference in every area of what we do-from finance to marketing, and everything in between.

You'll provide advanced administrative and organizational support to the Vice Presidents of Generating Demand and Finance of the Regional Nestl Purina Latin America & the Caribbean Office and their management teams. No two days look the same - you'll coordinate projects, lead distribution of information, schedule and coordinate large workshops, meetings, and travel arrangements all in a given week. You'll also find yourself supporting special projects, creating presentation materials, preparation of reports / spreadsheets, and providing administrative support to various committees.

Manage and maintain calendar for the Vice Presidents (VPs), schedule meetings, and travel arrangements.

Receive phone calls & emails for the VPs, and act as the liaison between the office and internal customers, company executives, and outside firms.

Maintain the confidentiality of sensitive information and materials.

Coordinate and provide meeting support for team events including luncheons and off-site meetings (i.e., scheduling meetings rooms, coordinating food, logistics).

Organize Leadership Team meetings and Operational Reviews.

Provide clerical assistance including mail distribution, document reproduction & distribution, translation, and invoice & expense report processing.

Develop and maintain the physical and electronic filing system for department records.

Requirements :

High School diploma or equivalent.

3 + years' of professional experience as an international executive assistant at a large organization with 1+ of those years supporting 2 or more top-level executives.

Bilingual in Spanish and English.

Other : Associates or Bachelors degree from an accredited institution is preferred.

It is our business imperative to remain a very inclusive workplace. To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestl. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestl seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestl home.

The Nestl Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator : 1-800-321-6467.