Program Assistant

Description :

Reporting to the Senior Program Officer, the Program Assistant plays an integral role in supporting the coordination, implementation, and ongoing operations of the Illumination Fund’s grantmaking and initiatives across all program areas, including Arts Access, Civic Engagement, Jewish Life, Arts in Health, and Play to Thrive (sports-based youth development).

This role serves as the operational hub for program activity, providing front-line coordination, triage, and oversight to ensure programs run smoothly, deadlines are met, and stakeholders receive timely, accurate support. The Program Assistant is often the first point of contact for program-related inquiries and is responsible for exercising judgment in routing requests, prioritizing deadlines, and escalating issues appropriately.

The role combines program coordination, grants management, communications, and administrative support, with particular emphasis on managing overlapping timelines, maintaining strong systems, and supporting cross-team coordination. This is an early-career position well suited to a highly organized, proactive generalist interested in philanthropy, equity-driven work, and complex, multi-program environments.

Responsibilities include

• Program Coordination and Front-Line Triage
• Cohort and Initiative Support
• Grants Management, Monitoring, and Systems
• Events, Convenings, and Exhibitions
• Communications and Internal Coordination

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