Specialist, Shipboard Payroll

Position Summary

This is a staff level position. Responsible for supporting shipboard payroll daily operations as well as implementation, execution and training of new and updated procedures and controls. Perform / assist in analysis of any shipboard financial activity. This position requires interaction with employees on all levels of the organization.

Essential Duties and Responsibilities

• Supports the shipboard payroll process, including providing guidance to shipboard personnel, determining payroll procedures for implementation to the fleet and resolving all outstanding issues independently with ships or operating departments.
• Reviews of semi-monthly shipboard payroll entries as well as signoff pay, to determine entries were properly coded, reasonable and justifiable.
• Complete / approve (if needed) payrolls for Cococay / Labadee / SEAForm payroll.
• Run payroll for newbuilds (until financial team gets onboard).
• Provide payroll reports for internal and external audit departments, so they can conduct audits onboard.
• Review shipboard payroll based on payroll reports received from shipboard personnel and create journal entries in case payroll entries, from originated ship are not generated.
• Assist in calculating payment for Silversea crew members for the categories below :
• Monthly payment calculations for travelling positions.
• Yearly pay calculations – Day count – for travelling positions.
• Payment calculations for crew members in medical, termination, retirement.
• Payment calculation for Italian and special contracts + additional bonuses based on crew member’s position, contract location, and ship class.
• Calculate monthly payment for crewmembers with year around contracts – getting paid while at home.
• Ensures onboard systems of internal controls are being followed.
• Manage and support the SEAForm database - electronic wage payment program -including SEAForm approval and payment process.
• Do QuickPays for crew members, complete journal templates and record journal entries for :
• NOB (not onboard / terminated / other)
• Entertainers / Cast
• CAMEX payments.
• Run monthly Power BI reports for Philipino allotment. Submit wire in Tungsten to send amounts deducted to PTC (Manila) for allotee distribution.
• Run monthly Indian SPC reports and send to Manila for quarterly payments.
• Performs other duties as required. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.
• Integral part of the department responsible for the proper accounting and processing of payrolls valued at approximately $410 million dollars of payroll gross wages for 5,600 US employees.

This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employee will be required to perform any other job-related duties assigned by their supervisor or management.

Qualifications, Knowledge & Skills

Physical Requirement

The physical demands described here are representative of those requirements employees must meet to perform the essential functions of this job with or without reasonable accommodations. While performing job functions the employee is regularly required to sit, stand, write, review and type reports, compile data, operate a pc, communicate, listen, and assess information. The employee may move about the office complex, may travel to other office locations and may lift, push, pull or move 10 - 15 pounds. Visual requirements include distant, close and color vision, and ability to adjust focus.

Working Conditions

Miami based position with some travel. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job with or without reasonable accommodations. The environment includes office locations, and / or moving inside / outside the office.