Bidding Coordinator

Our client in the maintenance space is seeking a proactive and detail-oriented Bid Coordinator to join their team. In this role, you will handle incoming calls and prepare accurate quotes for maintenance services. This position requires strong organizational skills, a professional communication style, and the ability to work efficiently in a fast-paced environment. Fluency in Spanish is mandatory.

Responsibilities:

• Answer and direct incoming phone calls professionally.
• Prepare and send quotes for trash chutes and related services.
• Collect and verify information required for accurate bid preparation.
• Maintain organized records of quotes, follow-ups, and customer interactions.
• Coordinate with internal teams to ensure timely proposal submissions.
• Provide excellent customer service and support as needed.

Requirements:

• Fluent in Spanish (written and verbal)
• Experience in administrative support, coordination, customer service, or similar roles (preferred)
• Strong written and verbal communication skills
• High attention to detail and accuracy Ability to manage multiple tasks and meet deadlines
• Strong computer skills (email, basic spreadsheets, CRM familiarity is an asset)

Personality & Skills:

• Strong problem-solving abilities
• Excellent time-management skills
• Proactive and able to take initiative Reliable, organized, and service-oriented

Benefits:

• Dental Insurance
• Health Insurance
• Vision Insurance
• Paid Time Off