Assistant Registrar, Degree Progress

JOB PURPOSE

The Assistant Registrar, Degree Progress assists with the day-to-day operation of the Office of the Registrar with a focus on degree audit processes, enrollment status changes, graduation coordination, academic standing, and related services that support faculty advising. This position works cooperatively with academic departments and administration to provide members of the Pomona College community with an accurate interpretation of academic policies, procedures, and requirements to ensure that they are applied fairly and consistently. This role maintains the integrity and confidentiality of student academic records and provides a high standard of customer service to various stakeholders. This role also provides technical and analytical support to the Office of the Registrar; assists in the maintenance of the degree audit system and implementation of additional Student Information System functionality, with emphasis on data integrity, best practices, streamlining, and improvement of processes, workflows, training, and documentation; and supports the Pomona College and Office of the Registrar strategic plan. This role actively participates in the College's efforts to create a respectful, inclusive, and welcoming work environment.

ESSENTIAL FUNCTIONS

Reporting directly to the Registrar, the Assistant Registrar, Degree Progress works independently and collaboratively to perform the following functions, which are not listed in order of importance or significance

Oversee degree audit activities

• Maintain, interpret, and clarify academic policies and standards, and inform students and advisors of academic and administrative requirements for graduation.
• Resolve problems that might delay or impede graduation, within the boundaries of established policies and standards.
• Assist with the maintenance and oversight of the Student Information System's Degree Progress Audit tool, including translating new and changed academic requirements into audit system coding.
• Process requirement overrides and develop training materials and learning opportunities for campus constituencies.

Provide degree completion, commencement, and academic planning support

Support academic records management within the Office of the Registrar

Oversee transfer credit evaluations, study abroad credit approval, and support degree progress audits

Serve as a leader within the Office of the Registrar

QUALIFICATIONS

REQUIRED KNOWLEDGE AND CRITICAL SKILLS

The candidate must possess the knowledge, skills, and abilities to be able to successfully perform the essential functions of the job or must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other knowledge, skills, and abilities not listed below.

REQUIRED HOURS

The regular hours for this full-time position are 8 : 00 a.m. to 5 : 00 p.m., Monday Friday. Holiday, weekend, and evening work hours may be required. Regular hours may vary due to the needs of the College or division. Regular, in-person attendance is considered an essential job function. Some flexibility for hybrid work may be available during the summer months, though it will be dependent upon office needs and is at the discretion of Pomona College.

ADDITIONAL POSITION DETAILS

This is a regular, full-time, non-exempt position with an hourly rate between $28.17 - $37.00 per hour with a competitive benefits package. The specific factors that the College will consider when offering a salary to an individual will include, but not be limited to : education, training, relevant prior experience, and performance in prior roles. All staff positions are ineligible for visa or permanent resident card sponsorship. As a California employer, Pomona College requires all employees to be residents of California.

POMONA COLLEGE REWARDS

Pomona College offers a wide variety of benefits and perks including health, dental, and vision plan options; paid time off; flexible spending accounts; retirement benefits; tuition assistance; fitness and wellness programs; ride share incentives; and so much more!

ADA / OSHA

This job description defines the essential job duties of this position. The College expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

DISCLAIMER

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.

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