Administrative Assistant - Mid Level

Administrative Assistant

Contract at least 4 months with potential for extension

Hybrid / Onsite at minimum 2 days a week in Marlborough, MA

Hourly rate : $23.00-26.00 / hr

Must have :

3 years+ Admin experience at companies with over 500 employees

Excel

Word

Powerpoint

Outlook

Expense management

Administrative Assistant

The Administrative Assistant will provide comprehensive support to leadership team, ensuring smooth operations and efficient coordination across a variety of administrative functions. This role requires strong organizational skills, discretion, and the ability to handle confidential and complex matters with professionalism.

Key Responsibilities :

Manage multiple calendars, schedule meetings, and coordinate logistics.

Arrange travel itineraries, process expenses, and support timekeeping.

Serve as a point of contact for internal and external inquiries, resolving issues with tact and involving cross-functional partners as needed.

Maintain filing systems, records, supplies, and office organization.

Coordinate meetings, trainings, and conferences, including catering, room setup, equipment, and follow-up.

Assist with onboarding logistics such as ordering supplies and equipment.

Provide back-up coverage and general support for other administrative staff as needed.

Review and refine processes, recommending improvements to enhance efficiency.

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