Administrative Assistant-PT

Outreach Development Corporation

Outreach is a non-profit organization that helps people address the issues stemming from substance use and behavioral health disorders by providing the highest quality, life-changing treatment, training and tools to build healthy lives. Our mission is to inspire individuals and families to achieve a life of unlimited potential by developing and delivering the highest quality evidence-based behavioral health services and training. For more information, please visit www.opiny.org

Position : Part Time Administrative Assistant

The part time administrative assistant works with the Full-Time Administrative Assistant to ensure the overall front office activities and facilities in the facility run smoothly. They are also responsible for the accurate collection, tracking, and financial reimbursement of client fees.

Job Scope

Office Management Responsibilities :

• Organizes office flow in an orderly and efficient manner.
• Handles telephone intakes and schedules appointments, rescheduling & confirming as needed.
• Types correspondence, reports, memos, etc. Includes proofreading and editing. Records and types minutes from DH meeting and all staff meetings. Copies and distributes to staff.
• Collects house bills, checks for signatures, makes copies for unit file and sends originals to accounting.
• Collects time sheets of all staff and faxes bookkeeping as scheduled. Sends original to accounting and file copy in employee's file.
• Establishes and maintains an efficient filing system for all correspondence and other information for Outreach staff.
• Utilizes the word processing system to facilitate work flow / assist other staff.
• Maintains inventory of supplies and re-orders on a timely basis. Requests service maintenance for all office equipment.
• Compiles all information and prepares stats census for monthly OASAS report. Makes any corrections to Albany when requested.
• Maintains and updates client database by entering all pertinent discharge forms. Works with MIS to keep accurate database.
• Monitors balance of petty cash and prepares check requests.
• Distribute all incoming mail.
• Records dates and requirements of tours / speaking engagements, open houses.

Reimbursement Specialist Responsibilities :

Qualifications

Position Status

This is a Part-Time Non-Exempt position.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.Must have ability to travel among assigned sites as needed. There may be long periods of standing, sitting, and computer usage.