Executive Assistant to COO

Job Description

Job Description

If youve ever been the right hand to a high-powered CEO and secretly thought, I could run this place if I had the keys , this role might just hand them to you.

Executive Assistant to COO High-Stakes, High-Reward

North Palm Beach, FL | Commercial Real Estate

The Role

We are seeking an exceptional, battle-tested Executive Assistant to work alongside the COO of a highly successful, privately held commercial real estate firm. This is a rare opportunity to step into the inner circle of a driven, entrepreneurial leader, where your judgment, agility, and discretion will be tested daily.

Our COO moves fast, thinks big, and demands excellence. Your mission is to anticipate needs before they are voiced, remove friction from every process, and manage both professional and personal priorities with precision. You will be the person who ensures nothing slips through the crackswhether its negotiating with a bank, arranging international travel, executing complex research, or solving a problem before it becomes one.

The Environment

High-intensity. Fast-moving. No two days the same. You will be embedded in the center of decision-making, exposed to confidential strategic conversations, and relied upon to act with complete discretion. Thick skin, polished presence, and a calm demeanor under pressure are essential.

Core Responsibilities

• Act as the COO right handhandling high-level operational, administrative, and personal matters
• Manage a complex and constantly shifting calendar, email, and travel schedule
• Oversee time-sensitive banking, contractual, and vendor relationships
• Execute in-depth research projects with actionable summaries and recommendations
• Coordinate with internal teams and external partners to ensure deliverables are met
• Serve as the COO representative in certain communications, ensuring tone and detail align with the companys reputation for excellence
• Build systems and processes that create efficiency and scalability
• Manage high volume of expense organization

What Were Looking For

The Upside

For the right candidate, this is more than a jobits a career pivot into the heart of a thriving business. You will gain unparalleled exposure to high-level strategy, build deep industry knowledge, and have direct influence on the COO ability to lead. Professional and financial growth opportunities are significant for someone who proves indispensable.

If you are an elite-level professional who thrives under pressure, loves solving problems at speed, and sees challenges as opportunities, we want to meet you. This is a role for someone who is as ambitious as they are reliable and ready to step into a position of true influence.