Purchasing Clerk

Purchasing Clerk

Location : Monrovia, CA (Onsite, 5 days / week)

Duration : 4–6 month contract, potential extension or conversion

About the Role

We are seeking a highly detail-oriented Purchasing Clerk to support our inventory and operations team. This role is heavily focused on creating, processing, and tracking large volumes of purchase orders (POs) while ensuring product flow between warehouses is accurate and timely. You will work closely with the Floor and Warehouse Capacity Manager to maintain data integrity, resolve discrepancies, and support efficient purchasing operations in a fast-paced environment.

Key Responsibilities

• Create, process, and track high-volume purchase orders with accuracy and speed

Maintain PO records, confirmations, and updates within internal systems

Monitor product movement between warehouses and flag discrepancies or delays

Validate data using Excel (VLOOKUP / XLOOKUP); identify errors or mismatched information

Coordinate with warehouse, inventory, and operations teams to resolve PO or capacity issues

Follow established purchasing workflows and deadlines while maintaining strong attention to detail

Support reporting and data validation tasks as needed

Qualifications

Required : Hands-on experience creating and processing purchase orders

Strong Excel skills (VLOOKUP / XLOOKUP required; pivot tables a plus)

Strong attention to detail and comfort working with high-volume data

Analytical mindset with the ability to identify issues when data doesn’t align

Ability to follow structured purchasing processes while working efficiently

Preferred

Experience in purchasing, inventory coordination, order processing, buyer / planner support, or related roles

Background in retail, grocery, CPG, supply chain, or manufacturing environments

Familiarity with ERP or merchandising systems (GOLD or similar a plus)

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.