Radiation Oncology Department Assistant - PRN

Department Assistant

The Department Assistant performs general clerical or administrative duties to support the staff and overall maintenance of an assigned department.

Job Specific Responsibilities :

• Answering phones, directing visitors, scheduling appointments, preparing documents, generating reports, filing, scanning, handling incoming and outgoing fax, and any other assigned duties.
• Greets and assists visitors to the assigned department, both internal and external.
• Coordinates any deliveries for assigned department.
• Serves as Scribe in department and all other assigned meetings.
• May be required to assist with purchase orders, invoice, payments, expense tracking, or required documentation for the department related to CMS or DNV processing and compliance.
• Collaborates with other department administrative staff to coordinate the set up and breakdown for department meeting, meals, and special events.
• Prepares reports and other departmental presentations as requested.
• Processes and delivers mail for assigned department.
• May be required to assist with purchase orders, invoice, payments, expense tracking, or required documentation for the department related to CMS or DNV processing and compliance.
• Assists in providing clerical support for staff members within the assigned department.
• May be asked to edit timecards, perform troubleshooting of office equipment.
• All other assigned duties as requested by assigned department.

Education and Experience :

High School Diploma or GED +1 year of related office support or administrative experience.

Skills and Abilities :

Interaction with Other Departments and Other Relationships :

The person in this role will have interactions with all departments and employees within UMC. Interactions with external vendors and medical staff may also be required.

Physical Capabilities :

Position requires prolonged time periods of sitting at a desk, talking on a phone, and working on a computer. Essential hearing and near vision acuity required. Should be able to lift up to 20 pounds, push, pull, and stooping required at times.

Environmental / Working Conditions :

Work area is in a confined office space, well lighted, and subject to varying indoor temperatures.

UMC Health System provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Request for accommodations in the hire process should be directed to UMC Human Resources.