Senior Facilities Coordinator

This job is with JLL, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people

and empowering them to

thrive, grow meaningful careers and to find a place where they belong.

Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

This role serves as the primary operational interface between clients, vendors, and facility operations, managing daily building functions while supporting financial, procurement, and project coordination activities. You'll oversee facility maintenance operations, coordinate with multiple stakeholders, manage vendor relationships, and ensure smooth day-to-day operations including emergency response, space planning, event coordination, and comprehensive administrative support across all facility management functions.

Your day-to-day tasks will include :

Conduct morning facility checks and serve as primary point of contact for clients, visitors, and building landlord communications

Execute financial processes including purchase order creation, goods receipt, invoice processing, and vendor registration in JDE and client systems

Manage vendor contracts and coordinate maintenance / service delivery with M&E contractors to ensure quality work practices and compliance

Plan and oversee mechanical, electrical, and plumbing operations while providing emergency call support and on-site attendance as required

Coordinate space planning, occupancy reporting, badge access management, and quarterly physical occupancy counts for corporate real estate

Organize events including festive celebrations, birthday parties, and space setup coordination with catering vendors and decoration procurement

Support procurement activities including cleanroom supplies, office materials, and employee benefit items while maintaining comprehensive tracking systems

Physical Demands and Work Environment :

Regular facility walks and morning inspection rounds throughout building premises

Emergency call support requiring immediate on-site response during and outside business hours

Physical setup and coordination of events including moving light furniture and arranging spaces

Office-based work involving computer systems, documentation, and administrative tasks

Interaction with diverse stakeholders including clients, vendors, visitors, and internal teams

Occasional lifting and handling of supplies, decorations, and office materials

Required Qualifications :

Four plus years' experience with Facility or Property Administration

GED or High school diploma

Experience dealing with both internal and external customers and managing client expectations

Assist with budgetary requests, analysis and reporting

Strong communication and interpersonal skills with the ability to build rapport quickly

Proven capacity to understand and interpret commercial contracts

Proficient with Microsoft Office software

Demonstrated ability to manage multiple and complex operational matters on a daily basis

Preferred Qualifications :

Previous experience in facility management or building operations

Good presentation skills with ability to lead meetings and presentations to clients / stakeholders

Experience with M&E (mechanical, electrical) contractor management

Knowledge of emergency response procedures and building safety protocols

Understanding of space planning and occupancy management concepts

Estimated compensation for this position :

68,000.00 - 85,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location :

On-site -New York, NY

Job Tags :

Hiring If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.

We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and / or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

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