Executive Assistant, IMDb

IMDb seeks a self-driven highly organized customer-obsessed Executive Assistant to support the LA-based General Manager of IMDbPro and the Seattle-based Director of IMDb Worldwide Communications (WWC).

IMDb is the worlds most popular and authoritative source for information on movies TV shows and celebrities. Hundreds of millions of customers worldwide rely on IMDb to discover what to watch advance their entertainment careers through IMDbPro and grow their businesses using IMDb data and insights. IMDb operates at the intersection of entertainment media and technology within .

Working directly with two senior leaders you will drive critical initiatives across the IMDbPro subscription and licensing businesses as well as the companys global brand communications and talent relations strategies. As the cultural anchor for the Santa Monica office you will manage team events and maintain office engagement.

Success in this position requires strong planning and communication skills. The ideal candidate demonstrates a bias for action and operates proactively and strategically anticipating needs based on a thorough understanding of leadership and team priorities. Critical success factors include looking around corners maintaining impeccable attention to detail exercising strong judgment and meeting tight deadlines while juggling multiple requests across global teams. Handling confidential information with integrity and discretion is essential as is maintaining professionalism when dealing with senior executives inside and outside the company.

Key job responsibilities

• Manage complex calendars and high-volume meeting requests across multiple time zones for two senior executives
• Coordinate domestic and international travel arrangements including expense report submission
• Lead and execute team culture initiatives office activities and events in the Santa Monica office
• Plan and execute staff meetings and offsite events throughout the year
• Track key deliverables and drive completion of action items
• Maintain knowledge management systems including team wikis to ensure documentation remains current and accessible
• Partner with leadership to provide support for business cycles and operational mechanisms
• Support employee onboarding processes
• Coordinate effectively with EA peers internal stakeholders guild representatives and entertainment industry professionals
• Champion IMDbs culture and maintain team engagement as the EA in the Santa Monica office

A day in the life

Each day varies but typically involves :

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.

Los Angeles County applicants : Job duties for this position include : work safely and cooperatively with other employees supervisors and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees supervisors and staff to ensure exceptional customer service; and follow all federal state and local laws and Company policies. Criminal history may have a direct adverse and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above as well as the abilities to adhere to company policies exercise sound judgment effectively manage stress and work safely and respectfully with others exhibit trustworthiness and professionalism and safeguard business operations and the Companys reputation. Pursuant to the Los Angeles County Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country / region youre applying in isnt listed please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50000 / year in our lowest geographic market up to $107100 / year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge skills and experience. Amazon is a total compensation company. Dependent on the position offered equity sign-on payments and other forms of compensation may be provided as part of a total compensation package in addition to a full range of medical financial and / or other benefits. For more information please visit This position will remain posted until filled. Applicants should apply via our internal or external career site.

Required Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Department / Functional Area : Administrative Support

Experience : years

Vacancy : 1

Yearly Salary Salary : 50000 - 107100