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Estimating Coordinator / Contract Administrator
Estimating Coordinator / Contract AdministratorOwen Electric • Orlando, FL, US
Estimating Coordinator / Contract Administrator

Estimating Coordinator / Contract Administrator

Owen Electric • Orlando, FL, US
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Estimating Coordinator Location :

  • Southeast U.S. (Flexible within regional markets) Company : Owen Electric Company, Inc.

Industry :

  • Large Commercial & Industrial Electrical Construction About Owen Electric Company Owen Electric Company (OEC) is a rapidly growing, large electrical contractor delivering complex industrial, mission-critical, and commercial projects across the Southeast.
  • We are driven by a field-first culture, operational excellence, and an unwavering commitment to Safety, People, and Quality .
  • As we continue to expand, we are building out a best-in-class preconstruction and estimating function to support our growth trajectory.
  • Position Summary We are seeking a highly organized and proactive Estimating Coordinator to support our preconstruction and estimating teams.
  • This individual will be responsible for managing the flow of information, assembling proposal packages, maintaining databases, and ensuring our estimating efforts are executed with accuracy, speed, and professionalism.
  • The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and brings a service-oriented mindset to support multiple senior estimators and preconstruction leaders.
  • Key Responsibilities Proposal & Bid Coordination Track bid opportunities, RFPs, and prequalification requests in collaboration with business development and estimating.
  • Coordinate receipt and distribution of drawings, specifications, and addenda to the appropriate estimating teams.
  • Prepare, format, and assemble final proposal and bid submission packages, ensuring alignment with client requirements and company standards.
  • Manage bid calendars and ensure timely delivery of all required documents and forms.
  • Document & Data Management Maintain estimating databases, vendor contact lists, and bid logs with accuracy and completeness.
  • Upload and organize project documents in SharePoint and ensure proper folder structures and naming conventions are followed.
  • Assist in maintaining historical bid data for use in benchmarking and budgeting.
  • Subcontractor & Vendor Engagement Issue bid invitations to subcontractors and vendors using company platforms.
  • Manage and track bid responses, follow up as needed to ensure competitive coverage across all scopes.
  • Support the estimators by preparing scope comparison spreadsheets and organizing incoming proposals for review.
  • Internal Team Support Schedule and coordinate internal bid reviews and preconstruction meetings.
  • Support senior estimators with takeoff logistics, quantity verifications, or preliminary scope summaries as directed.
  • Act as a liaison between estimating, business development, operations, and administrative teams to ensure seamless communication.
  • Qualifications 3+ years of experience in a construction or estimating support role, preferably with an electrical or general contractor.
  • Strong organizational skills and meticulous attention to detail.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); familiarity with SharePoint preferred.
  • Ability to read and interpret basic construction drawings and specifications is a plus.
  • Excellent written and verbal communication skills.
  • Self-starter who thrives in a deadline-driven environment and can manage multiple priorities simultaneously.
  • Why Owen Electric Company Join a rapidly growing contractor delivering marquee industrial and commercial projects across the Southeast.
  • High-performance culture with strong leadership support and clear processes.
  • Competitive compensation and comprehensive benefits.
  • Opportunity to grow within the preconstruction and estimating team as the company scales.   Powered by JazzHR
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